DATE: December 2, 2017
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
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Consideration of Event Permit for Main Street Brew Fest sponsored by the Downtown Franklin Association on March 17, 2018 in Downtown Franklin. (12/12/17 WS)
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Purpose
The purpose of this memorandum is to outline recommendations for the Franklin Main Street Brew Fest in Downtown Franklin.
Background
The Main Street Brew Fest is an annual beer tasting event in Downtown Franklin. This is a ticketed event that includes the tasting of over 40 craft beers. The event also includes food vendors and live entertainment (no stages). The event is scheduled from 5 p.m. until 8 p.m. Attendance is expected to be 2,500. Street Closure is Main Street from 2nd Avenue to 4th Avenue; 4th Avenue from the parking garage to the alley; and 3rd Avenue from Church Street to the alley. Trolley and rideshare services will be available on-site.
Recommendation
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Staff recommends approval with the following conditions:
* Applicant will provide detailed map/layout to City detailing location of tents, vendors, etc. prior to event.
* Applicant will provide a $1,000 damage deposit to City prior to event.
* Applicant will need to work with Facilities Maintenance for use of City Hall for check-in and volunteer training.
Risk Management:
* Applicant will provide certificate of insurance naming the City as additional insured. Certificate should include liquor liability.
Police Department:
* Applicant will hire recommended number of extra-duty Franklin Police Officers to provide security.
* Officers will work until streets are re-opened to traffic.
* Applicant has requested amplification for musicians that are performing as part of the event. Pursuant to Franklin Municipal Code Section 11-403(3), these are the only locations at which amplified sound will be permitted during this event.
Revenue Management:
* Applicant mu...
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