City of Franklin - File #: 17-1079

• File #: 17-1079
• Version: 1
• Name: Brewfest 2018
• Type: Event Permit
• Status: Passed
• File created: 12/2/2017
• In control: Board of Mayor & Aldermen
• On agenda: 1/9/2018
• Final action: 1/9/2018
• Title: Consideration of Event Permit for Main Street Brew Fest sponsored by the Downtown Franklin Association on March 17, 2018 in Downtown Franklin. (12/12/17 WS)
• Sponsors: Deb Faulkner

Date	Ver.	Action By	Action	Result
1/9/2018	1	Board of Mayor & Aldermen	approved	Pass
12/12/2017	1	Work Session	referred as a Consent Item

DATE:                                                               December 2, 2017

TO:                                          Board of Mayor and Aldermen

FROM:                                          Eric Stuckey, City Administrator

                                          Special Events Advisory Team

SUBJECT:                                          

title

Consideration of Event Permit for Main Street Brew Fest sponsored by the Downtown Franklin Association on March 17, 2018 in Downtown Franklin. (12/12/17 WS) 

body

Purpose

The purpose of this memorandum is to outline recommendations for the Franklin Main Street Brew Fest in Downtown Franklin.

Background

The Main Street Brew Fest is an annual beer tasting event in Downtown Franklin.  This is a ticketed event that includes the tasting of over 40 craft beers. The event also includes food vendors and live entertainment (no stages).  The event is scheduled from 5 p.m. until 8 p.m.  Attendance is expected to be 2,500.  Street Closure is Main Street from 2^nd Avenue to 4^th Avenue; 4^th Avenue from the parking garage to the alley; and 3^rd Avenue from Church Street to the alley.  Trolley and rideshare services will be available on-site.

Recommendation

rec

Staff recommends approval with the following conditions:

•                     Applicant will provide detailed map/layout to City detailing location of tents, vendors, etc. prior to event.

•                     Applicant will provide a $1,000 damage deposit to City prior to event.

•                     Applicant will need to work with Facilities Maintenance for use of City Hall for check-in and volunteer training. 

Risk Management:

•                     Applicant will provide certificate of insurance naming the City as additional insured.  Certificate should include liquor liability. 

Police Department:

•                     Applicant will hire recommended number of extra-duty Franklin Police Officers to provide security.

•                     Officers will work until streets are re-opened to traffic.

•                     Applicant has requested amplification for musicians that are performing as part of the event.  Pursuant to Franklin Municipal Code Section 11-403(3), these are the only locations at which amplified sound will be permitted during this event.

Revenue Management:

•                     Applicant must obtain a Beer Permit from the City’s Beer Board

•                     Applicant will provide a complete list of vendors to the City prior to the event.

Streets Department:

•                     Applicant will meet with Department to determine best time of street closure to allow for set-up.

•                     Applicant or designee will stay present at event until all vendors are gone.

•                     Department will provide clean-up crew for after the event.

Sanitation and Environmental Services Department:

•                     Department will provide employees for cleanup during event.

•                     Applicant will supply name of grease hauler for food vendors.

Water Department

•                     Taps needed on hydrant at Fourth and Main and Third Ave South at City Hall

Fire Department/EMS

•                     Applicant will contact department to schedule inspections