DATE: November 20, 2019
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Lanaii Benne, Assistant City Recorder
Angie Johnson, Deputy Assistant City Recorder
SUBJECT:
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COF Contract No. 2019-0360 With CivicPlus For Agenda Management Software.
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Purpose
The purpose of this memo is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning the purchase of a new agenda management software system.
Background
The current agenda management system is not able to meet the needs of the City any further. Therefore, City staff spent many months researching other options in agenda management software systems. There are many systems, but few meet the complex needs of the City of Franklin. Through much deliberation, including site visits, the City chose CivicClerk as the new agenda management system. CivicClerk is a product of the company CivicPlus, which focuses its products to meet the needs of local government.
Financial Impact
The first year of service will be $18,315, with an annual fee of $13,200. This expenditure is budgeted in 110-83550-41300 / Computer Software (<$25,000)
Recommendation
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Staff recommends acknowledgement of the Contract signed by the City Administrator.