DATE: January 28, 2020
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Kristine Brock, Assistant City Administrator / CFO
Michelle Hatcher, PE, Director, Water Management Department
Brian Goodwin, PE, Assistant Director, Water Management Department
Brian Wilcox, Purchasing Manager
SUBJECT:
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*Consideration Of Resolution 2020-06, A Resolution Authorizing The Use Of The Competitive Sealed Proposal Procurement Method For Selecting The Solution And Service Provider For Wastewater Flow Monitoring Services (Purchasing Office Procurement Solicitation No. 2020-021) For The Water Management Department.
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Purpose
The purpose of this resolution would be to authorize the use of the competitive sealed proposal procurement method for selecting the solution and service provider for wastewater flow monitoring services for the Water Management Department for a term of award.
Background
Tennessee law and City ordinance both require the Board of Mayor and Aldermen to authorize use of the use of the competitive sealed proposal procurement method for choosing suppliers and service providers whenever the Board determines that the uses of competitive sealed bidding is either not practicable or not advantageous for the City.
For the planned procurement listed above, competitive sealed bidding is either not practicable or not advantageous to the City because qualifications, experience, and competence are more important than price in selecting the recommended solution and service provider, and because there is more than one solution to the needed purchase and the competitive sealed proposal procurement method will assist in selecting the responsive solution and responsible service provider that would best meet the City’s needs.
Financial Impact
The financial impact of the procurement remains to be determined.
Options
Other procurement methods, including a solicitation for bids and a request for qualifications, would not be best suited for this procurement.
Recommendation
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Staff recommends that the Board of Mayor and Aldermen approve Resolution No. 2020-06, A Resolution authorizing the use of the competitive sealed proposal procurement method for selecting the solution and service provider for wastewater flow monitoring services for the Water Management Department.