DATE: January 15, 2020
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Paul Holzen, City Engineer/Director of Engineering
Jonathan Marston, Assistant Director of Engineering
SUBJECT:
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Consideration Of A DRAFT Professional Services Agreement (COF Contract No. 2020-009) With Alfred Benesch & Company For The Design Of The Lewisburg Pike Sidewalk/Multi-Use Trail Project In An Amount Not-To-Exceed $364,182.00.
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Purpose
The purpose of this memo is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning a Professional Services Agreement (PSA) with Alfred Benesch & Company (Benesch) for the design of the Lewisburg Pike Sidewalk/Multi-Use Trail project.
Background
On August 13, 2019, the BOMA approved Resolution 2019-68 to adopt the project list for the fiscal years (FYs) 2019-2028 Capital Investment Program (CIP). Included in that project list was the Lewisburg Avenue Sidewalk Improvements project. This iteration of the project included the construction of a sidewalk extension from 209 Lewisburg Avenue to 301 Lewisburg Avenue (i.e. just west of the CSX rail lines). The BOMA later asked staff to develop options to extend the pedestrian facilities past the CSX rail lines and to Eastern Flank Park. Subsequently, staff presented Resolution 2019-92 to allow the BOMA to select a design concept for the pedestrian improvements along Lewisburg Avenue/Pike. Ultimately the BOMA selected Option 4, which extends a mix of sidewalk of multi-use trail to the entrance of Eastern Flank Park, at a preliminary estimated cost of $5,000,000. Resolution 2019-92 also directed staff to proceed with the design, right-of-way acquisition, and construction for the selected option.
This PSA with Benesch will provide the survey and design plans for the extension of the sidewalk/multi-use trail along Lewisburg Pike. Also included in this PSA is the option for the City to extend the design of the pedestrian facilities to Mack Hatcher Parkway. However, the decision to proceed with that portion of the design will be made at a later time.
Financial Impact
The total cost of this PSA with Benesch is $364,182. The portion of the project, from 209 Lewisburg Avenue to the entrance to Eastern Flank Park, as approved with Resolution 2019-92 has a design cost of $223,982. The remaining $140,200 in design expenses would, if the BOMA so chooses, extend the project design to Mack Hatcher Parkway. Until further direction is provided by the BOMA, staff will only authorize the consultant to proceed with the design of the project as approved in Resolution 2019-92.
Funding for design is tentatively programmed to come from the General Fund. This correlates to a General Ledger (GL) code of 110-89460-43100 for expenses.
Recommendation
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Staff recommends approval of the PSA (COF Contract No. 2020-0009) with Alfred Benesch & Company in an amount not-to-exceed $364,182.00.