DATE: January 2, 2020
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
title
Consideration Of Long-Term Special Event Permit For The Pilgrimage Music And Cultural Festival At The Park At Harlinsdale Farm (2020 Through 2024). (WS 1/14/20)
body
Purpose
The purpose of this memorandum is to outline recommendations for the Pilgrimage Festival at Harlinsdale Farm.
Background
In 2017, the Board of Mayor and Aldermen granted, by ordinance, the ability to issue long-term special event permits to significant community-wide events with anticipated attendance of greater than 15,000 which have been held for two or more consecutive years in the City of Franklin. The maximum term for the permit is five years. The permit, once approved, will continue to be reviewed annually by the Board of Mayor and Aldermen for specific recommendations for the current year’s event.
Pilgrimage Presents has requested a long-term special event permit for the Pilgrimage Music and Cultural Festival at the Park at Harlinsdale Farm from 2020 - 2024. The attached long-term permit application identifies specific dates for the event over the next five years. Festival organizers have indicated that having the long-term permit and festival dates is beneficial to them in planning for the event, securing talent, and obtaining sponsorships/investor support. Previously, the Board of Mayor and Aldermen had granted a long-term special event permit for the Pilgrimage Festival from 2018-2022.
Financial Impact
There is no direct, immediate financial impact related to the special event permit.
Recommendation
rec
Staff recommends approval of the long-term permit to include an annual review by the Board of Mayor and Aldermen. The annual review will include staff recommendations.