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File #: 19-1112    Version: 1 Name: Procurement Award for Flexible Spending Account Administrative Services
Type: Contract/Agreement Status: Passed
File created: 10/16/2019 In control: Work Session
On agenda: 11/12/2019 Final action: 11/12/2019
Title: *Consideration Of Procurement Award To P&A Administrative Services, Inc. Of Buffalo, New York In The Total Fee Of $3.20 Per Participating Employee Per Month For Healthcare And Dependent Care Flexible Spending Account Administrative Services For A Term Of Award For The Human Resources Department. (Purchasing Office Procurement Solicitation No. 2020-009; Contract No. 2019-0315)
Sponsors: Kevin Townsel, Sara Sylvis
Attachments: 1. 2019-0315 Procurement Agreement 2019.11.05.1613 signed for SERVICE PROVIDER.Law Approved, 2. 2020-009 Tabulation of bids 2019.10.26

DATE: October 29, 2019

TO: Board of Mayor and Aldermen

FROM: Eric Stuckey, City Administrator
Kristine Brock, Assistant City Administrator / CFO
Kevin Townsel, Human Resources Director
Sara Sylvis, Risk/Benefits Manager
Brian Wilcox, Purchasing Manager

SUBJECT:
title
*Consideration Of Procurement Award To P&A Administrative Services, Inc. Of Buffalo, New York In The Total Fee Of $3.20 Per Participating Employee Per Month For Healthcare And Dependent Care Flexible Spending Account Administrative Services For A Term Of Award For The Human Resources Department. (Purchasing Office Procurement Solicitation No. 2020-009; Contract No. 2019-0315)
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Purpose
The purpose of this procurement is to purchase healthcare and dependent care flexible spending account (FSA) administrative services for a term of award in order to establish a new term contract for administering the City's FSA program offered to full-time employees of the City.

Background
The City published on September 26, 2019 a Notice to Bidders in the Williamson Herald for healthcare and dependent care flexible spending account administrative services for a term of award of three (3) years, with two (2) options to extend the term of award, each time for up to one (1) additional year, for a maximum possible term of award of five (5) years total. In addition, bid documents were sent on or about the same date directly to six (6) potential bidders known or thought to be interested in this solicitation. Bids from seven (7) service providers were publicly opened at the bid opening held on October 10, 2019. A tabulation of the bids received for this solicitation is attached.

Financial Impact
The apparent lowest, most responsive and responsible bid, from P&A Administrative Services, Inc. of Buffalo, New York, is in the amount of $3.20 per participating employee per month for the specified products and services. This bid was identified because it is the lowest bid that meets or exceeds the City's i...

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