DATE: October 29, 2019
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Kristine Brock, Assistant City Administrator / CFO
Michelle Hatcher, Water Management Director
Brian Goodwin, Water Management Assistant Director
Brian Wilcox, Purchasing Manager
SUBJECT:
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Consideration Of Procurement Award To Polydyne, Inc. Of Riceboro, Georgia In The Total Amount Of $1.260 Per Pound Of Bid Chemical Product And The Estimated Amount Of $11.97 Per Ton Of Dewatered Sludge For Supply And Delivery Of Sludge Polymer For Wastewater Sludge Dewatering For A Term Of Award For The Water Reclamation Division Of The Water Management Department. (Purchasing Office Procurement Solicitation No. 2020-007; Contract No. 2019-0314) (WS 11/12/19)
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Purpose
The purpose of this procurement is to purchase the supply and delivery of sludge polymer for wastewater sludge dewatering. This chemical product is necessary and would be used for the routine operation of the City's Water Reclamation Facility.
Background
The City published on August 15, 2019 a Notice to Bidders in the Williamson Herald for supply and delivery of sludge polymer for wastewater sludge dewatering. In addition, bid documents were sent on or about the same date directly to 42 potential bidders known or thought to be interested in this solicitation. Bids from two (2) suppliers were publicly opened at the bid opening held on October 10, 2019. A tabulation of the bids received for this solicitation is attached.
Financial Impact
The apparent lowest, most responsive and responsible bid, from Polydyne, Inc. of Riceboro, Georgia, is in the total amount of $1.260 per pound of bid chemical product and the estimated amount of $11.97 per ton of dewatered sludge for supply and delivery of sludge polymer for wastewater sludge dewatering. This bid was identified because it is the lowest bid that meets or exceeds the City's intention as expressed and implied by the City's specifications as well...
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