DATE: August 26, 2019
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
title
*Consideration of Event Permit for Celebration of Nations benefitting Sister Cities at Bicentennial Park on October 12, 2019
body
Purpose
The purpose of this memorandum is to outline recommendations for the Celebration of Nations event requested by Sister Cities of Franklin and Williamson County.
Background
Sister Cities will hold their annual Celebration of Nations event at Bicentennial Park on October 12th. Celebration of Nations features multi-cultural performances, music, singing and dancing and art. In the past, the event has used Fourth Avenue South and the alley next to the Fourth Avenue Parking Garage. This year, the event has grown and can no longer be accommodated in that space. The event includes beer tasting, two stages, food vendors, and arts & crafts and an evening concert. The event will begin at 10 a.m. and end at 9 p.m. Sister Cities has requested that all City fees be waived.
Recommendation
rec
Staff recommends approval of the event application with the following conditions:
• Applicant must provide an updated map and layout.
• Risk Management:
o Applicant will provide certificate of insurance naming the City as additional insured. Certificate should include liquor liability.
• Streets Department:
o Department will set-up closure and provide barricades beginning at 5 a.m.
o Applicant or designee will stay present at event until all vendors are gone.
o Department will provide clean-up crew for after the event.
• Police Department:
o Applicant will hire the required number of extra-duty Franklin Police Officers to provide security and crowd control. This cost will not be waived.
o Pursuant to Franklin Municipal Code Section 11-403(3), amplified sound will only be permitted in the areas indicated on the application.
• Building & Neighborhood Services Department:
o Electrical permit will be required.
• Sanitation and Environmental Services Department:
o Department will provide cleanup during event.
• Revenue Management:
o Obtain beer permit from the City of Franklin and special event liquor license from the Tennessee Alcoholic Beverage Commission (if needed).
• Fire Department:
o Contact Franklin Fire Department for Tent and event inspections.