DATE: August 23, 2019
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Vernon Gerth, Assistant City Administrator - Community/Economic Development
SUBJECT:
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Consideration of Resolution No. 2019-83 - Validating the Amount to Close-Out the Recovery of Off-site Sanitary Sewer and Water Improvements for Battle Ground Academy and Authorizing the Final Reimbursement of $ 52,500. (WS 9/10/19)
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Purpose
The purpose of this memorandum is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning the final reimbursement and close-out of the Recovery Agreement for Off-site Sanitary Sewer and Water Improvements for Battle Ground Academy (BGA).
Background
The intent of this resolution is to close out the Recovery Agreement for Off-site Sewer and Water Improvements and reimburse BGA for sewer access fees of $52,500 collected for the last 25 lots in The
Preserve at Echo Estates Section 2 based on the following:
• BOMA Minutes (2/14/1995) showing approval granting BGA the right of recovery of construction costs incurred for the proposed sanitary sewer extension.
• BOMA Minutes (12/14/2004) approving the Recovery Agreement for Off-site Sewer and Water Improvements document.
• The Water Management Department has determined the drainage area that is served by the BGA sanitary sewer extension.
• The Director of Engineering has agreed that all of the construction is complete, and that reimbursement is appropriate.
• The Surety Coordinator has confirmed that no sureties are outstanding.
• Receipts support the construction amount in the agreement.
• Confirmation of Sewer Access Fees collected since the approval date of the document are equal to $152,477.00.
• Confirmation of Sewer Access Fees reimbursed to BGA since the approval date of the document are equal to $99,977.00.
Financial Impact
The City of Franklin agreed to reimburse BGA up to $260,000 in Sewer Access Fees collected from lots in the drainage area that the sanitary sewer extension serves. To date, the City of Franklin has collected Sewer Access Fees of $152,477.00, and has reimbursed BGA Sewer Access Fees of $99,977.00, which leaves a remaining balance to be reimbursed to BGA of $52,500 and will fully satisfy the terms of this agreement.
Recommendation
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Staff recommends approval of Resolution 2019-83, Validating the Amount to Close-Out the Recovery of Off-site Sanitary Sewer and Water Improvements for Battle Ground Academy and Authorizing the Final Reimbursement of $ 52,500.