DATE: May 30, 2019
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Kristine Tallent, Assistant City Administrator / CFO
Joe York, Director, Streets Department
Brian Wilcox, Purchasing Manager
SUBJECT:
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Sole-source purchase from Wavetronix of Provo, Utah of traffic signal vehicle detection equipment for stock for resurfacing of street intersections in the total amount of $43,930.69 for the Streets Department ($45,000 included in proposed budget in 110-83641-43110 for fiscal year 2020)
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Purpose
The purpose of this procurement is to purchase for stock certain vehicle detection equipment for the City’s traffic signal system. This equipment is needed for planned resurfacing of street intersections. This purchase does not include installation since the equipment is to be installed by City Streets Department Traffic Division employees.
Background
City Purchasing Policy allows for the following category of sole-source purchases valued at or greater than $25,000 not to require individual authorization by the Board of Mayor and Aldermen (but which shall be reported to the Board): Purchases of items necessary to maintain, expand or improve a manufacturer-specific system already in use by the City and that requires interconnectivity of and/or communication between the component parts, so long as the product manufacturer representative has stated in writing that the vendor is the sole source available to the City of Franklin, and so long as the vendor has stated in writing that the quoted pricing is the lowest municipal unit pricing available at that time and in the foreseeable future for the quantity indicated.
As the City adds or replaces vehicle detection equipment for the City’s traffic signal system, the new equipment must be manufactured by Wavetronix in order for the equipment to communicate properly with the existing system. Wavetronix is the manufacturer and sole supplier of the vehicle detection equipment that is the subject of this procurement, and has indicated in writing that the quoted pricing is the best pricing available at this time and for the foreseeable future for the quantities indicated.
Financial Impact
The traffic signal vehicle detection equipment needed for stock is in the total amount of $43,930.69. The Street Department Traffic Division proposed budget for fiscal year 2020 allocates $45,000 out of the General Fund for the purchase of certain traffic signal vehicle detection equipment. The amount of this purchase is $1,069.31 (2%) under budget.