DATE: May 13, 2019
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Kristine Tallent, Assistant City Administrator / CFO
Brian Wilcox, Purchasing Manager
SUBJECT:
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Options to extend the terms of award for certain procurements having been recently exercised (Contract Nos. 2015-0060 (with Crosslin & Associates, PLLC for Audit services - City), 2015-0061 (with Crosslin & Associates, PLLC for Audit services - Conference Ctr.), 2017-0331 (with Franklin Disposal, LLC for servicing downtown public refuse collection containers), 2015-0353 (with Waste Management, Inc. of Tennessee for WRF sanitary landfill disposal of biosolid sludge))
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Purpose
The purpose of this memorandum is to report that options to extend the terms of award for certain procurements have been recently exercised.
Background
Options to extend the terms of award for the following procurements have been recently exercised:
Financial Impact
In general, exercising options to extend terms of award is anticipated in the City’s current fiscal year budget. Further, each department has indicated that the City’s approved budget currently provides sufficient funding for the City exercising the option to extend or, if applicable, for the portion of the extended term of award to be allocated to the current City fiscal year.
Attachments
Except for the two audit services contracts listed above, copies of the notices of intent to exercise these options, as accepted by the vendor, are attached.