DATE: April 23, 2019
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Kristine Tallent, Assistant City Administrator / CFO
Rocky Garzarek, Fire Chief
Brian Wilcox, Purchasing Manager
SUBJECT:
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Sole-source purchase from WHP Trainingtowers of Overland Park, Kansas for engineering and construction of an addition to the City's live-fire training structure at 419 Century Court in the total amount of $162,631 for the Fire Department ($180,000 budgeted in 130-89230-42200 for fiscal year 2019)
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Purpose
The purpose of this procurement is to purchase engineering and construction of an addition to the City's live-fire training structure at 419 Century Court in the total amount of $162,631 for the Fire Department. This addition, which would join the two existing fire training structures at that location, would allow for additional fire suppression and specialized rescue training for the Franklin Fire Department.
Background
City Purchasing Policy allows for the following category of sole-source purchases valued at or greater than $25,000 not to require individual authorization by the Board of Mayor and Aldermen (but which shall be reported to the Board):
* Purchases of items necessary to maintain, expand or improve a manufacturer-specific system already in use by the City, and/or another governmental agency with which the City must cooperate in order to provide the public service relevant to the proposed purchase, and that requires interconnectivity of and/or communication between the component parts, so long as the product manufacturer representative has stated in writing that the vendor is the sole source available to the City, and so long as the vendor has stated in writing that the quoted pricing is the lowest municipal unit pricing available at that time and in the foreseeable future for the quantity indicated.
Staff is of the opinion that the proposed purchase, if authorized, would be a sole-source purchase. Evidence ...
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