DATE: March 15, 2019
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Paul Holzen, City Engineer/Director of Engineering
Jonathan Marston, Assistant Director of Engineering
SUBJECT:
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Consideration of Resolution 2019-27, “A Resolution to Award the Construction Contract (COF Contract No. 2019-0057) for the East McEwen Drive Roundabout Improvements Project (COF Project No. 2017-010) to Sessions Paving Company in the Amount of $1,324,963.45 and to Establish a Project Contingency in the Amount of $150,000.00 (CIC 3/28/2019 4-0)
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Purpose
The purpose of this memorandum is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning Resolution 2019-27.
Background
On October 25, 2016, the BOMA approved Resolution 2016-69, which adopted the project list for phase 1 of the FY 2017-2026 Capital Investment Program. This approved project list included the East McEwen Drive Phase 4 Improvements Project. The construction of right-turn bypass lanes at the roundabout intersection of East McEwen Drive and Oxford Glen Drive/Cool Springs Boulevard was included in the approved funding for the larger project. The City subsequently contracted with Barge Waggoner Sumner & Cannon, Inc., which is now known as Barge Design Solutions, Inc., to design the right-turn bypass lanes and other operational improvements at the roundabout.
On March 11, 2019, the City received sealed bids for the construction of the East McEwen Drive Roundabout Improvements Project (COF Project No. 2017-010). The apparent low bidder, with a total bid amount of $1,324,963.45, was Sessions Paving Company. After careful review and the final tabulation of all submitted bids, City staff recommends award of this project to Sessions Paving Company.
Staff also requests the establishment of a $150,000.00 project contingency to allow for the expedient handling any unforeseen or changed project conditions. This contingency amount may also be used to pay any earned early completion incentive, as contained in the project manual, up to a maximum of $50,000.00. The City Administrator, City Engineer, and Assistant Director of Engineer will be authorized to approve the spending of the established contingency via the change order process. Any project changes that exceed the total bid price plus the project contingency will be brought to the BOMA for review and approval.
Financial Impact
Expenses for this project have been payed from the Capital Projects Fund, with monies coming from the 2017 General Obligations (GO) Bond. Staff anticipates the continued use of this funding source until the issuance of the 2019 GO Bond. The General Ledger (GL) codes to be used for project expenses are 311-89420-43100 (for 2017 GO Bond funds) and 312-89420-43100 (for 2019 GO Bond funds).
Recommendation
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Staff recommends approval of Resolution 2019-27.