DATE: April 16, 2019
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Kristine Tallent, Assistant City Administrator/CFO
Michael Walters Young, Budget and Strategic Innovation Manager
SUBJECT:
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Consideration of Resolution 2019-38 - A Resolution Authorizing the Pre-Ordering of Equipment Prior to Commencement of the New Fiscal Year. (04/23/19 WS)
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Purpose
The purpose of this memo is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning the authorization to pre-order equipment for Sanitation & Environmental Services in FY 2019 for delivery and payment in FY 2020.
Background
As the City has grown, the Sanitation & Environmental Services fleet has been increasingly burdened to maintain a high-quality level of service while incurring excessive use. Several side loaders and a knuckleboom have reached the end of their useful life, are costing the City excessive amounts of money to repair and keep operational, and are vital pieces to providing residential refuse pick-up.
These vehicles take between 6 and 10 months to manufacture and deliver to the City. Normally we have waited until the fiscal year has started to place the order, resulting in running the failing pieces of equipment for nearly another year. It also has resulted in a rush at the end of the fiscal year to take ownership of the vehicles.
This resolution asks the BOMA to allow the pre-ordering of the equipment in Fiscal Year 2019, so that we can shave time off the delivery and get the equipment sooner.
Financial Impact
There is no direct financial impact of this resolution; however, this does commit the BOMA to the purchase of vehicles within the FY 2020 Budget.
Recommendation
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Staff recommends approval of the Resolution.