DATE: March 29, 2019
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Kristine Tallent, Assistant City Administrator / CFO
Kevin Townsel, Human Resources Director
Sara Sylvis, Risk and Benefits Manager
Brian Wilcox, Purchasing Manager
SUBJECT:
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Consideration of procurement award to Willis Towers Watson of Nashville, Tennessee in the total annual fixed flat fee amount of $56,000 for group employee insurance benefits consulting services for the Human Resources Department (Purchasing Office Procurement Solicitation No. 2019-007; $50,000 budgeted in 110-82560-41650 for fiscal year 2019; Contract No. 2019-0107) (04/23/19 WS)
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Purpose
The purpose of this procurement is to purchase group employee insurance benefits consulting services for the Human Resources Department. These services would be used in support of the City's self-funded group health plan and other employee insurance benefit programs. The consulting services are intended to provide expert advice on a continuing basis in areas such as, but not limited to, cost containment strategies, wellness programs, compliance with state and federal regulations including the Patient Protection and Affordable Care Act (PPACA), procurement of group insurance benefits (both City-provided and voluntary), and benefits communications.
Background
The City published on January 31, 2019 a Notice to Proposers in the Williamson Herald for group employee insurance benefits consulting services. In addition, solicitation documents were sent on or about the same date directly to eighteen (18) potential proposers known or thought to be interested in this solicitation. Proposals from five (5) vendors were publicly opened at the submittal opening held on March 5, 2019. A tabulation of the proposals received for this solicitation is attached.
Using evaluation criteria included in the request for proposals, the proposal evaluation team, consisting of Human Resources Department staff, ...
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