DATE: March 13, 2019
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Kristine Tallent, Assistant City Administrator / CFO
Deborah Faulkner, Chief of Police
Brian Wilcox, Purchasing Manager
SUBJECT:
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Consideration Of Procurement Award To Best Cleaners Of Columbia, LLC, D/B/A New Brand Cleaners Of Columbia, Tennessee In The Total Estimated Annual Amount Of $68,858 For Garment Cleaning, Pressing, Minor Repair And Alteration Services For The Police Department (Purchasing Office Procurement Solicitation No. 2019-005; $36,508 Budgeted In 110-82260-42110 For Fiscal Year 2019; Contract No. 2019-0077) (03/26/19 WS)
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Purpose
The purpose of this procurement is to purchase garment cleaning, pressing, minor repair and alteration services for the Police Department. These services would be used for Franklin Police Department uniforms and other garments issued by the City to police personnel.
Background
The City published on January 24, 2019 a Notice to Bidders in the Williamson Herald for purchase garment cleaning, pressing, minor repair and alteration services. In addition, bid documents were sent on or about the same date directly to eight (8) potential bidders known or thought to be interested in this solicitation. Bids from three (3) vendors were publicly opened at the bid opening held on February 12, 2019. A tabulation of the bids received for this solicitation is attached.
Financial Impact
The apparent lowest, most responsive and responsible bid, from Best Cleaners of Columbia, LLC, d/b/a New Brand Cleaners of Columbia, Tennessee, is in the total estimated annual amount of $68,858 for the specified services. This estimated annual value is based on the estimated annual quantities of the various specified services as listed by the City in the City's bid submittal form (which describe the estimated quantities as "estimates only [that] do not represent a guaranteed minimum or maximum"). Although none of...
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