DATE: March 26, 2019
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
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Consideration of Event Permit for Derby Day Party at the Park at Harlinsdale Farm sponsored by the Downtown Franklin Rotary Club on May 4, 2019. (04/09/19 WS)
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Purpose
The purpose of this memorandum is to outline recommendations for a Derby Day event at The Park at Harlinsdale Farm.
Background
The Downtown Franklin Rotary Club is requesting the use of Harlinsdale Farm for a “Derby Day” event on May 4, 2019. This is the second year for the ticketed event. Proceeds will benefit local charities. They anticipate 800 attendees.
Recommendation
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Staff recommends approval with the following conditions:
Risk Management:
• Applicant will provide certificate of insurance with liquor liability naming the City as additional insured.
Building & Neighborhood Services Department:
• Applicant will contact the Department to determine if Special Event Electrical Permit is needed.
Police Department:
• Applicant will hire extra-duty Franklin Police Officers to handle traffic control.
Sanitation & Environmental Services:
• Dumpsters are available for $110 each.
Revenue Management:
• Applicant must obtain a Beer Permit from the City’s Beer Board.
• Applicant must obtain separate permit from the Tennessee Alcohol Beverage Commission.
Parks Department:
• All coordinating regarding the event, including fees and pre-event site meetings, will be done with the Programming Division at the Parks Department.
Fire Department/EMS
• Applicant will contact department regarding tent requirements and to schedule inspection for tents.