DATE: February 27, 2019
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Lisa Clayton, Director of Parks
Paul Holzen, Director of Engineering/City Engineer
David Hodnett, Staff Engineer II
SUBJECT:
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*Consideration of Resolution 2019-17, A Resolution Awarding the Construction Contract (COF Contract No. 2018-0252) for the Jim Warren City Park Tennis Court Repair Project to Tennessee Valley Paving Co. Inc. in the Amount of $779,321.00.
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Purpose
The purpose of this memorandum is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning Resolution 2019-17.
Background
There are eight (8) tennis courts at Jim Warren Park. These courts have seen many years of services. In recent months, the surface of the courts has deteriorated to a point that four (4) have been closed. At the request of the Engineering Department, Street Department staff obtained asphalt cores at several locations on the closed tennis courts. These cores revealed that the underlying asphalt layers of the tennis courts have also deteriorated with time. It is staff's opinion that these courts should be reconstructed.
On February 21, 2019, sealed bids were received, publicly opened, and read aloud by the Engineering Department for the Jim Warren City Park Tennis Court Repair Project. After thorough review of the submitted bids, city staff recommends award of this construction contract to Tennessee Valley Paving Co. Inc. in the amount of $779,321. This resolution includes an additional $75,000 project contingency to cover any unforeseen project conditions, quantities, or cost overruns.
Financial Impact
The FY 2019 Budget appropriated $500,000 for this project - $375,000 within the Parks Budget and $125,000 within the Hotel/Motel Fund. The recommended award recipient price is in excess of this amount. Thus, a budget amendment will be necessary in FY 2019 to accommodate the balance of funds not previously available. The...
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