DATE: February 15, 2019
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Kristine Tallent, Assistant City Administrator / CFO
Tom Marsh, Interim Director, Building and Neighborhood Services
Brian Wilcox, Purchasing Manager
SUBJECT:
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Service Level Agreement For Sole-Source Plan Review Online Portal Hosting Services With idtplans, LLC Of Tucson, Arizona In The Estimated Amount Of $22,000 Per Year For A Term Of Service Of Between Three (3) And Five (5) Years (City Contract No. 2018-0250)
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Purpose
The purpose of this procurement is to continue using online plan review portal hosting services provided by idtPlans, LLC. These services facilitate the online plan review process of all City departments and outside partners involved in the City's development process.
Background
The City has utilized idtPlans, LLC for plan review online portal hosting services since 2012. City Contract No. 2018-0250 refreshes the arrangement for a term of service of three (3) years, with up to two (2) options to extend the term of service for up to one (1) year per option, for a total term of service of up to five (5) years.
City Purchasing Policy allows for the following category of sole-source purchases valued at or greater than $25,000 not to require individual authorization by the Board of Mayor and Aldermen (but which shall be reported to the Board): Repairs to, maintenance of, licenses for and/or maintenance agreements for products already in use by the City, so long as the product manufacturer representative has stated in writing that the vendor is the sole source available to the City, and so long as the vendor has stated in writing that the quoted pricing is the lowest municipal unit pricing available at that time and in the foreseeable future for the quantity indicated.
The online plan review portal hosting service provided by idtPlans, LLC falls within this category of sole-source purchases that do not require individual authori...
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