DATE: February 19, 2019
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Paul Holzen, City Engineer/Director of Engineering
Jonathan Marston, Assistant Director of Engineering
SUBJECT:
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*Consideration of a Professional Services Agreement (COF Contract No. 2019-0047) with C&T Engineering and Inspection, LLC for Construction Administration Services for the East McEwen Drive Roundabout Improvements in an Amount Not-to-Exceed $94,880.00
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Purpose
The purpose of this memorandum is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning a Professional Services Agreement (PSA) with C&T Engineering and Inspection, LLC (C&T) for construction administration services for the East McEwen Drive Roundabout Improvements project.
Background
In early 2017, the BOMA approved a PSA to design improvements to the dual-lane roundabout at the intersection of East McEwen Drive and Oxford Glen Drive/Cool Spring Boulevard. The purpose of these improvements is to address some operational deficiencies, such as continued lane assignment infractions, conflicting peak-hour movements, and excessive speeds, at the roundabout. The design plans are nearing completion, and staff anticipates advertising the improvements project for construction bids within the next month.
During construction, which is anticipated to take up to 8 months, staff anticipates the need for on-site inspection and limited testing services. This PSA provides those necessary services to ensure the safe and efficient delivery of a high-quality project.
Financial Impact
On October 25, 2016, the BOMA approved Resolution 2016-69, which formally adopted the project list for the fiscal years (FYs) 2017-2026 Capital Investment Program (CIP). Included in that project list was the East McEwen Drive Phase 4 Improvements project. Included as a subset of that project were improvements at the existing dual-lane roundabout.
The source of funding for this project has been the Capital Projects Fund, via the 2017 General Obligations bond issue. Staff anticipates utilizing the same source of funding for continued project expenses. The General Ledger (GL) code to be used for project expenses is 311-89420-43100.
Recommendation
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Staff recommends approval of the PSA (COF Contract No. 2019-0047) with C&T Engineering and Inspection, LLC in an amount not-to-exceed $94,880.00.