DATE: January 11, 2019
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Paul Holzen, City Engineer/Director of Engineering
Jonathan Marston, Assistant Director of Engineering
David Hodnett, Staff Engineer 2
SUBJECT:
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Consideration of Change Order No. 2 (FINAL) to the Construction Contract (COF Contract No. 2017-0006) for the SR-96 East Sidewalk Project with Civil Constructors, LLC for a Cost Increase of $208,684.31 and a Time Extension of 68 Days. (01/24/19 CIC 4-0)
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Purpose
The purpose of this memorandum is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning Change Order No. 2 (FINAL) to the construction contract (COF Contract No. 2017-0006) with Civil Constructors, LLC for the SR-96 East Sidewalk Project.
Background
On June 13, 2017, the BOMA approved Resolution 2017-45 to award the construction contract (COF Contract No. 2017-0006) for the SR-96 East Sidewalk Project to Civil Constructors, LLC in the amount of $1,511,299.81 and to establish a project contingency in the amount of $75,000.00. A Notice to Proceed with work was issued with an effective date of August 14, 2017. With a contract time of 120 calendar days, the completion date was set at December 12, 2017.
Change Order No. 1 was approved by the BOMA on 2/24/2018 for a cost increase of $73,863.50 and added 143 Days to the construction contract. This change order covered additional cost associated with replacement of clay sanitary sewer mains requested by the Water Management Department.
Change Order No. 2 (Final) is associated with quantity overruns as shown below:
• $85,531.00 associated with Atmos Energy’s revisions made in the field and will be reimbursed to the City of Franklin.
• $197,016.81 is associated with the installation of additional storm pipe and was based on field revisions made to avoid utility conflicts identified in the field.
Financial Impact
Change Order No. 2 (Final) will result in a cost increase of $208,684.31, making the total construction contract $1,793,847.61.
Recommendation
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Staff recommends approval of Change Order No. 2 (FINAL) to COF Contract No. 2017-0006 with Civil Constructors, LLC.