DATE: November 29, 2018
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Paul Holzen, Director of Engineering
Jonathan Marston, Assistant Director of Engineering
SUBJECT:
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Consideration of a Professional Services Agreement (COF Contract No. 2018-0242) with Barge Design Solutions for Final Design Services Associated with the Columbia Avenue Widening and Improvements Project in An Amount of $750,000.00 (TDOT PIN 121454.00) (11/29/18 CIC 3-0)
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Purpose
The purpose of this memo is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning a Professional Services Agreement (PSA) with Barge Design Solutions (Barge) for the Design Phase of the Columbia Avenue Widening and Improvements Project.
Background
The widening of Columbia Avenue is needed to accommodate the projected traffic volume and increase the mobility to and from downtown Franklin. A few, recent key milestones in the development of this project are:
• April 11, 2018 - the City received FHWA/TDOT approval of the Project’s NEPA Document, as developed by Barge Design Solutions (Formerly BWSC) during the Preliminary Engineering Phase (Environmental Only)
• April 26, 2018 - the City received the TDOT Notice to Proceed with the Funded Preliminary Engineering for Final Design Phase of Project Development
Staff recently negotiated the preliminary engineering for final design phase scope of services with Barge and proposes the following: See “Attachment A” to the proposed COF Contract No. 2018-0242 for Barge’s detailed scope of services and compensation fee summary.
Financial Impact
The Columbia Avenue Widening Project, in its basic form, is funded entirely by Federal and State Funds (80% Fed/20% State). Because the City of Franklin is managing this project, it will be required to initially pay invoices and then request reimbursement from TDOT. Resolution 2014-13, which was approved by the BOMA on March 13, 2014, includes $821,500.00 in General Obligation Bonds for professional design services for the Columbia Avenue Widening Project.
Per the negotiated scope of services, the professional design services are at a lump sum fee of $750,000.00
Recommendation
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Staff recommends approval of COF Contract No. 2018-0242 with Barge Design Solutions.