DATE: November 9, 2018
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Paul Holzen, City Engineer/Director of Engineering
Jonathan Marston, Assistant Director of Engineering
SUBJECT:
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*Consideration of Amendment No. 7 to Tennessee Department of Transportation Agreement No. 070112 (COF Contract No. 2009-0051) for the SR-397 (Mack Hatcher Parkway West) from South of SR-96 West of Franklin to East of SR-106 (US-431) North of Franklin Project (TDOT PIN 101454.01; Federal Project No. STP-397(8) and STP/HPP-397(10); State Project No. 94092-1224-14).
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Purpose
The purpose of this memorandum is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning Amendment No. 7 to the Tennessee Department of Transportation (TDOT) Agreement No. 070112 (COF Contract No. 2009-0051) for the SR-397 (Mack Hatcher Parkway West) from south of SR-96 West of Franklin to East of SR-106 (US-431) north of Franklin.
Background
Below is a brief history of TDOT Agreement No. 070112 (COF Contract No. 2009-0051):
June 12, 2007 TDOT Agreement No. 070112 to start the design of Mack Hatcher Parkway West Extension
February 9, 2010 Amendment No. 1 to provide $5M in local funds toward the design and right-of-way acquisitions for the project.
May 28, 2013 Amendment No. 2, which allowed for the reimbursement of $277,500 to the City to allow for the TDOT requested redesign of the project intersections.
November 25, 2014 Amendment No. 3, which allowed for the reimbursement of $355,056 to the City of to allow for the TDOT requested redesign of the project as a two (2) lane facility.
February 9, 2016 Amendment No. 4, which allowed for the reimbursement of $81,607 to the City to allow for additional design and right-of-way revisions as requested by TDOT.
December 13, 2016 Amendment No. 5, which allowed for minor contract modifications. There was no cost associated with this amendment.
May 5, 2017 Amendment No. 6 which allowed for the reimbursement of $92,601 to the City to allow for additional plans revisions and geotechnical testing, as requested by TDOT.
Amendment No. 7 will allow for the reimbursement of $32,640 to the City to allow for additional plan revisions requested by TDOT. This amendment will also require the city to make two lump sum payments for the proposed 12’ wide multiuse trail. The total cost of the lump sum payments is in the amount of $1,250,000.
Financial Impact
Amendment No. 7 allows for the reimbursement of $32,640 to the City for additional design requested by TDOT. In addition, the city will be required to make two lump sum payments for the proposed 12’ wide multiuse trail. Each lump sum payment shall be 50% of the $1,250,000 to be paid by the City towards the construction phase of the project. The first lump sum payment shall be submitted by the City on or before the construction letting date, and the second lump sum payment shall be submitted by the Agency in the month of July of 2019. The City has an agreement to receive contributions totaling $1.25 million from Southern Land to offset the City’s payments.
Recommendation
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Staff recommends approval of Amendment No. 7 to TDOT Agreement No. 070112 (COF Contract No. 2009-0051). This approval should be contingent upon final review and approval by the City Administrator and City Attorney. The City Administrator shall have the authority to work with TDOT on final changes to this contract.