DATE: June 21, 2018
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Paul Holzen, City Engineer/Director of Engineering
Jonathan Marston, Assistant Director of Engineering
SUBJECT:
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*Consideration of Resolution 2018-49 to Award the FY 2019 On-Call Annual Contract for Asphalt Work (COF Contract No. 2018-0037) to Four Star Paving, LLC
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Purpose
The purpose of this memorandum is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning Resolution 2018-49 to award COF Contract No. 2018-0037 to Four Star Paving, LLC.
Background
The On-Call Annual Contract for Asphalt Work may be utilized by any City department for the maintenance, modification, or construction of City infrastructure that utilizes asphalt pavement as its primary component (i.e. roads, trails/paths, parking lots, etc.) In previous years, this particular contract was known as the On-Call Annual Contract for Roadway Repairs & Resurfacing, and was used exclusively for the maintenance of City Streets. The reformatting of this contract and its authorizing resolution will allow all City departments to utilize this annual contract if needed.
On May 11, 2018, the City received seals bids for this contract. Four Star Paving, LLC had the apparent low bid of $2,650.737.50. It is important to note that the quantities listed in the bid documents are not guaranteed work and were simply used to obtain an accurate bid comparison. After careful review of the bid process and documentation, staff recommends award of this contract to Four Star Paving, LLC.
Financial Impact
Resolution 2018-49 and Contract No. 2018-0037 do not directly authorize any funding. Actual funding is approved by the BOMA as either a part of the Annual Operating Budget or via a separate resolution or ordinance.
Recommendation
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Staff recommends approval of Resolution 2018-49 to award the FY 2019 On-Call Annual Contract for Asphalt Work (COF Contract No. 2018-00...
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