DATE: April 26, 2018
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Mark Hilty, Assistant City Administrator of Public Works
Lisa Clayton, Director of Parks
Paul Holzen, City Engineer/Director of Engineering
Jonathan Marston, Assistant Director of Engineering
SUBJECT:
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Consideration of a Professional Services Agreement (COF Contract No. 2018-0066) with Collier Engineering Co., Inc. for Engineering Services for the Reconstruction of Tennis Courts at Jim Warren Park in an Amount Not-to-Exceed $74,575.00 (4/27/2018 CIC 3-0)
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Purpose
The purpose of this memo is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning a Professional Services Agreement (PSA) with Collier Engineering Co., Inc. (Collier) for engineering services for the reconstruction of tennis courts at Jim Warren Park.
Background
There are eight (8) tennis courts at Jim Warren Park. These courts have seen many years of services. In recent months, the surface of the courts has deteriorated to a point that four (4) have been closed. At this request of the Engineering Department, Street Department staff obtained asphalt cores at several locations on the closed tennis courts. These cores revealed that the underlying asphalt layers of the tennis courts have also deteriorated with time. It is staff’s opinion that these courts should be reconstructed.
Staff requested that Collier Engineering Co., Inc. provide a proposal and scope of services to perform the engineering services (i.e. survey, design, inspection, etc.) for this project. Over the last five (5) years, Collier Engineering has provided services to the Metro Nashville Parks and Recreation Department for their Recreational Surfaces Rehabilitation Program. This program has included the repair, rehabilitation, and construction of 84 tennis courts. It is for this reason that City staff has selected Collier Engineering for this project.
Financial Impact
The total cost of this PSA is $74,575.00 and will be paid out of the Parks Department annual budget. Additional funds will be required for construction.
Recommendation
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Staff recommends approval of the PSA (COF Contract No. 2018-0066) with Collier Engineering Co., Inc. in an amount not-to-exceed $74,575.00.