DATE: May 14, 2018
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
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Consideration of Event Permit for Race to Cure Sarcoma 5K in the Berry Farms area on October 6, 2018 (05/22/18 WS)
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Purpose
The purpose of this memorandum is to outline conditions for the approval of the Race to Cure Sarcoma 5K benefitting the Sarcoma Foundation.
Background
The Race to Cure Sarcoma 5K Walk/Run is organized by the Sarcoma Foundation of America (SFA). Their goal is to raise both awareness and resources for sarcoma research nationally through the SFA and locally through the Vanderbilt-Ingram Cancer Center.
In June of 2015, a local resident who was 18 at the time and had just graduated from Page High School, was diagnosed with rhabdomyosarcoma - a rare form of children's cancer. His experience drove he and his family to get involved in raising money for sarcoma research and to partner with SFA to start a local race. The proceeds will be split evenly between the Sarcoma Foundation of America and the Vanderbilt-Ingram Cancer Center.
They anticipate 500 participants.
Recommendation
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Staff recommends approval of the event with the following conditions:
• Applicant will provide a $1,000 refundable damage deposit to City prior to event.
• Applicant will provide a Good Neighbor letter which will be distributed to affected neighborhoods. Applicant will also post signs in affected neighborhoods at least 7 days before event.
Risk Management:
• Applicant will provide certificate of insurance naming the City as additional insured.
Police Department:
• Applicant will hire the recommended extra-duty Franklin Police Officers to provide security and
traffic control. Runners must utilize ALL available sidewalks and trails (where possible).
Sanitation and Environmental Services Department:
• Department will provide extra roll-outs and recycling bins/bags for the applicant to use.