File #: 18-0479    Version: 1 Name:
Type: Contract/Agreement Status: Passed
File created: 5/1/2018 In control: Work Session
On agenda: 5/8/2018 Final action: 5/8/2018
Title: *Consideration of Amendment No. 1 to the Professional Services Agreement (COF Contract No. 2016-0325) with Alfred Benesch and Company for the SR-96W Multi-Use Trail Project for a Cost Increase in the Amount Not-to-Exceed $46,226.50
Sponsors: Engineering
Attachments: 1. 2016-0325_Amend1_PSA_Benesch__SR96WTrail_Design_with Attachment A.Law Approved

 

DATE:                                                               May 3, 2018

 

TO:                                          Board of Mayor and Aldermen

 

FROM:                                          Eric Stuckey, City Administrator

                                          Paul Holzen, City Engineer/Director of Engineering

                                          Jonathan Marston, Assistant Director of Engineering                     

 

SUBJECT:                                          

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*Consideration of Amendment No. 1 to the Professional Services Agreement (COF Contract No. 2016-0325) with Alfred Benesch and Company for the SR-96W Multi-Use Trail Project for a Cost Increase in the Amount Not-to-Exceed $46,226.50

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Purpose

The purpose of this memorandum is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning Amendment No. 1 to the Professional Services Agreement (PSA) with Alfred Benesch and Company (Benesch) for the SR-96W Multi-Use Trail project.

 

Background

In 2016 and 2017, the City of Franklin was awarded $1,800,000 in Transportation Alternatives Program (TAP) funds by the Tennessee Department of Transportation (TDOT) for the construction of a multi-use trail along SR-96W, between Vera Valley Drive and 5TH Avenue North.  On November 8, 2016, the BOMA approved a PSA (COF Contract No. 2016-0325) with Benesch to perform the environmental and design phases of this project.

 

In an effort to keep the project running smoothly, staff has asked Benesch to perform the following additional tasks: general utility coordination, design of COF water line relocation, design of COF sanitary sewer relocation, design of traffic signal modifications, and design modification at Freedom Intermediate School.  These tasks were not listed in the original scope of services and will require an amendment.

 

Financial Impact

With the approval of Amendment No. 1, the total ceiling of COF Contract No. 2016-0325 will be $167,537.50, an increase of $46,226.50.  Staff will bring the full funding impacts of this project to the BOMA during the upcoming discussions of the update to the Capital Investment Program (CIP).  Engineering will work closely with both Administration and Finance to determine the most available source of funding moving forward.  To date, all project expenses have been billed to the General Ledger (GL) code of 310-89460-43100 (Capital Projects Fund).  At this time, it is anticipated that future expenses will continue to be billed to this account. 

 

Recommendation

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Staff recommends approval of Amendment No. 1 to the PSA (COF Contract No. 2016-0325) with Alfred Benesch and Company.