DATE: April 27, 2018
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Kristine Tallent, Assistant City Administrator / CFO
Lawrence Sullivan, Revenue and Licensing Manager
Brian Wilcox, Purchasing Manager
SUBJECT:
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Consideration of procurement award to Automated Collection Services, Inc. (ACSI) of Nashville, Tennessee for bad debt collection services for Revenue Management and City Court (Purchasing Office Procurement Solicitation No. 2018-012; Contract No. 2018-0083) (05/08/18 WS)
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Purpose
The purpose of this procurement is to purchase bad debt collection services for Revenue Management and City Court. The services would be rendered primarily for past due amounts owed for City utility service bills (water, wastewater, reclaimed, stormwater, and sanitation) and City court fees and fines.
Background
The City published on March 8, 2018 a Notice to Proposers in the Williamson Herald for bad debt collection services. In addition, solicitation documents were sent on or about the same date directly to twelve (12) potential proposers known or thought to be interested in this solicitation. Proposals from five (5) vendors were publicly opened at the submittal opening held on April 12, 2018. A tabulation of the proposals received for this solicitation is attached.
All proposals received were evaluated, using the selection criteria included in the Request for Proposals, by staff of Revenue Management, City Court and Finance. The proposal that was scored the highest overall is Automated Collection Services, Inc. (ACSI) of Nashville, Tennessee. ACSI was high scorer for the two criteria of experience and technical capacity, second highest scorer for the two criteria of method of collection and financial strength, and low scorer for the criterion of quoted fees. Notable to the evaluators were perceived distinctions among the proposals regarding responsiveness to the Request for Proposals, as well as the collection meth...
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