DATE: May 1, 2018
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
title
Consideration Of Event Permit For Wine Down Main Street Sponsored By The Boys And Girls Club Of Middle Tennessee On November 3, 2017 In Downtown Franklin. (05/08/18 WS)
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Purpose
The purpose of this memorandum is to outline recommendations for approval of the Wine Down Main Street event.
Background
The Boys & Girls Club of Middle Tennessee has requested an Event Permit for the Annual Wine Down Main Street (WDMS) scheduled for November 3, 2018. WDMS is a ticketed event that allows patrons with tickets to sample wines located in various stores along Main Street. Event will include a stage with live music at Five Points and a smaller stage on the Square (in Fifth Third quadrant). Requested closure is 3 p.m. until 11 p.m. Estimated attendance is 2,000. All proceeds benefit the Boys & Girls Club of Franklin/Williamson County.
Recommendation
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Staff recommends approval of the event application with the following recommendations:
• Applicant will provide a $1,000 refundable damage deposit to City prior to event.
• Applicant will provide a Good Neighbor letter which will be distributed to affected neighborhoods.
• Advertise and staff a logical “safe ride” initiative
• Risk Management:
o Applicant will provide certificate of insurance naming the City as additional insured. Certificate should include liquor liability.
• Streets Department:
o Department will set-up closure and provide barricades beginning at 3 p.m. on November 3rd.
o Department will close Fifth Third Bank quadrant of the Square at 5 a.m. on November 3rd. Applicant will provide volunteers to close remaining quadrants of the Square and parking spaces along Main Street two hours before street closure (Department will provide cones).
o Department will place “No Parking after 3 p.m.” signs along Main Street.
o Applicant or designee will stay present at event until all vendors are gone.
o Department will provide clean-up crew for after the event.
• Police Department:
o Applicant will hire recommended number of extra-duty Franklin Police Officers to provide security and crowd control.
o Applicant has requested amplification on stages at the following locations for the permitted area:
• Main Street at Fifth Avenue
• Stage located off the Square in front of Fifth Third Bank
o Pursuant to Franklin Municipal Code Section 11-403(3), these are the only locations at which amplified sound will be permitted during this event.
• Building & Neighborhood Services Department:
o Electrical permit will be required.
• Sanitation and Environmental Services Department:
o Applicant will pay for clean-up crew during the event
o Applicant must provide plan for disposal of grease.
• Revenue Management:
o Obtain beer permit from the City of Franklin (if needed) and special event liquor license from ABC.
• Fire Department:
o Contact Franklin Fire Department for Tent and event inspections.