DATE: April 17, 2018
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Paul Holzen, City Engineer/Director of Engineering
Jonathan Marston, Assistant Director of Engineering
SUBJECT:
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*Consideration of Amendment No. 2 to the Professional Services Agreement (COF Contract No. 2015-0052) with Sullivan Engineering, Inc. for the Final Design of the East McEwen Drive Phase 4 Improvements in an Amount Not-to-Exceed $255,500.00
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Purpose
The purpose of this memo is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning Amendment No. 2 to the Professional Services Agreement (PSA) with Sullivan Engineering, Inc. (SEI) for additional engineering services needed to complete the final design of the East McEwen Drive Phase 4 Improvements.
Background
On March 24, 2015, the BOMA approved a PSA (COF Contract No. 2015-0052) with SEI to produce final construction plans for the East McEwen Drive Phase 4 Improvements, between Cool Springs Boulevard and Wilson Pike. On April 11, 2017, the BOMA approved Amendment No. 1 to the PSA to allow for some needed design revisions.
Now that the roadway design is nearing completion and the retaining wall locations are known, detailed designs must be prepared for the utilities that will be affected by the construction of this project. The existing utilities include: Atmos Energy, Middle Tennessee Electric Membership Corporation (MTEMC), Milcrofton Utility District (MUD), and the City of Franklin Water Management Department. Due to the complexity of the project, City staff requested SEI, the roadway designer, to provide a proposal to perform the preliminary designs for Atmos and MTEMC and the full designs for MUD and the City of Franklin. Both Atmos and MTEMC will utilize the preliminary alignments created by SEI to detail final relocation plans for their respective utilities. City staff believes this arrangement will allow SEI to better coordinate the required utility relocations with the roadway reconstruction. While the design of utility relocations is the primary purpose of the amendment, it also includes additional engineering services such as: survey updates, geotechnical investigations, and modifications to some of the retaining wall designs.
Financial Impact
Expenses for this project have been paid through the Capital Projects Fund with the primary source of this funding being the 2017 General Obligation Bond. Therefore, the anticipated General Ledger (GL) code to be used for project expenses will continue to be 311-89420-43100. This expense was anticipated as part of the project budget.
Recommendation
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Pending final review by the City Attorney and City Administrator, staff recommends approval of Amendment No. 2 to the PSA with Sullivan Engineering, Inc. in an amount not-to-exceed $255,500.00.