DATE: February 27, 2018
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Kristine Tallent, Assistant City Administrator / CFO
Jordon Shaw, IT Director
Brian Wilcox, Purchasing Manager
SUBJECT:
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Report of execution of contract with Kucera International, Inc. of Willoughby, Ohio in the total amount of $119,687.10 for aerial photogrammetric (GIS flyover) services for the IT Department ($115,000 budgeted in 110-82550-41350 for fiscal year 2018; Contract No. 2017-0301)
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Purpose
The purpose of this procurement is to purchase aerial photogrammetric (GIS flyover) services for the IT Department so that the City may update its imagery and Lidar data, from which the City may receive updated planimetric data such as sidewalks, edge of pavement, parking lots, building footprints and other impervious surfaces.
Background
Unit pricing for the contracted services was competitively established in 2016 by the government of Rutherford County, Tennessee. Pursuant to Tennessee statute and City policy, the City is accepting an offer from the vendor to extend that same unit pricing to the City, with total pricing to reflect the types and quantities of services to meet the needs of the City.
Financial Impact
The IT Department budget for fiscal year 2018 allocates $115,000 out of the General Fund for the purchase of Lidar. At $119,687.10, the quoted amount is $4,687.10 (about 4%) over budget.
Attachment
Contract No. 2017-0301 with Kucera International, Inc. of Willoughby, Ohio in the total amount of $119,687.10 for aerial photogrammetric (GIS flyover) services for the IT Department is attached.