DATE: January 25, 2018
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Paul Holzen, City Engineer/Director of Engineering
Jonathan Marston, Assistant Director of Engineering
David Hodnett, Staff Engineer 2
SUBJECT:
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Consideration of Change Order No. 1 to the Construction Contract (COF Contract No. 2017-0006) for the SR-96 East Sidewalk Project with Civil Constructors, LLC for a Cost Increase of $73,863.50 and a Time Extension of 143 Days (1/25/2018 CIC 4-0)
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Purpose
The purpose of this memorandum is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning Change Order No. 1 to the construction contract (COF Contract No. 2017-0006) with Civil Constructors, LLC for the SR-96 East Sidewalk Project.
Background
On June 13, 2017, the BOMA approved Resolution 2017-45 to award the construction contract (COF Contract No. 2017-0006) for the SR-96 East Sidewalk Project to Civil Constructors, LLC in the amount of $1,511,299.81 and to establish a project contingency in the amount of $75,000.00. A Notice to Proceed with work was issued with an effective date of August 14, 2017. With a contract time of 120 calendar days, the completion date was set at December 12, 2017.
After the issuance of the Notice to Proceed, there was an initial delay of approximately 1 month for the delivery of materials to the job site. Once materials arrived, the contractor has been working, in good faith, to complete the project.
During the relocation of utilities, Water Management voice some concern about an existing, old clay sewer line within the project limits. While the relocation of this line was not required for construction of the sidewalk, Water Management requested that the contractor replace this old sewer line during the project, which results in less future disturbance to the surrounding homeowners. This additional quantity of work was not included in the original bid. However, the contractor, in good faith, has already performed this work, in anticipation of a future change order.
As this project has progressed, staff realized that the original project time of 120 calendar days was insufficient to complete the project. The contractor has estimated a “worst case” completion date of May 4, 2018. A time extension to this date, results in an additional 142 calendar days on the contract. Because the contractor has been working continuously on this project, staff recommends a time extension as requested.
Financial Impact
Change Order No. 1 will result in a cost increase of $73,863.50, making the total construction contract $1,585,163.50. This cost increase can be covered by the originally approved $75,000 project contingency. Of the total change order amount, $66,763.50 will be billed to the Water Management Department’s annual operating budget.
Recommendation
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Staff recommends approval of Change Order No. 1 to COF Contract No. 2017-0006 with Civil Constructors, LLC.