DATE: January 16, 2018
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
title
Consideration of Event Permit for Freedom Middle 5K sponsored by Freedom Middle School on March 10, 2018. Farm. (02/13/18 WS)
title
Purpose
The purpose of this memorandum is to outline recommendations for the Freedom Middle School 5K.
Background
Freedom Middle School has requested an Event Permit for the annual “Race for the Stars” 5K on March 10th. Estimated attendance is 250. Proceeds for the event will benefit the Freedom Middle School Athletic Program. The run begins at Freedom Middle School and includes Del Rio Pike and Hwy 96W.
Recommendation
Staff recommends approval of the event application with the following recommendations:
• Applicant will provide a $1000 refundable damage deposit to City prior to event.
• Applicant will provide a Good Neighbor letter which will be distributed to affected neighborhoods. Applicant will also post signs in affected neighborhoods at least 7 days before event.
• Run will begin at 7:30 a.m.
• Risk Management:
o Applicant will provide certificate of insurance naming the City as additional insured.
• Police Department:
o Applicant will hire required extra-duty Franklin Police Officers to provide street closures along the route.
o Applicant will meet with Police Department before event for final look at route.