DATE: February 7, 2018
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
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*Consideration of Long Term Special Event Permit for the Pilgrimage Music and Cultural Festival at the Park at Harlinsdale Farm.
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Purpose
The purpose of this memorandum is to outline recommendations for the Pilgrimage Festival at Harlinsdale Farm.
Background
Pilgrimage Presents has requested a long-term special event permit for their music festival, Pilgrimage Music and Cultural Festival, at the Park at Harlinsdale Farm from 2018 - 2022.
In 2017, the Board of Mayor and Aldermen granted, by ordinance, the ability to issue long-term special event permits to significant community-wide events with anticipated attendance of greater than 15,000 which have been held for two or more consecutive years in the City of Franklin. The term for the permit is five years. The permit, once approved, will be reviewed annually by the Board of Mayor and Aldermen and the City's Special Events Advisory Team for specific recommendations for the current year.
This is the fourth year for this ticketed event.
Recommendation
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Staff recommends approval of the long-term special event permit (2018 - 2022) with the following conditions:
? In accordance with the ordinance, applicant must file an amendment to the long-term permit annually no later than six months prior to the approved event date.
? The event will be held on the fourth weekend of September at the Park at Harlinsdale Farm.
? Applicant will regularly meet with staff throughout the year to discuss any updates to logistics, attendance numbers, attractions, and/or entertainment.
? Applicant will provide Good Neighbor Letter which will be distributed to residents in the surrounding area at least 60 days in advance of the event. Addresses will be provided by staff.
? Applicant is responsible for all damage to the Park (grounds, buildings, and facilities) that oc...
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