DATE: January 25, 2018
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Paul Holzen, City Engineer/Director of Engineering
Jonathan Marston, Assistant Director of Engineering
SUBJECT:
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Consideration of Amendment No. 1 to the Professional Services Agreement (COF Contract No. 2017-0007) with Barge Design Solutions, Inc., formerly known as Barge Waggoner Sumner & Cannon, Inc., for the Design of Intersection Improvements at East McEwen Drive and Cool Springs Boulevard for a Cost Increase Not-to-Exceed $11,200.00 (CIC 01/25/18 4-0)
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Purpose
The purpose of this memorandum is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning Amendment No. 1 to the Professional Services Agreement (PSA) (COF Contract No. 2017-0007) with Barge Waggoner Sumner & Cannon, now known as Barge Design Solutions, Inc., for the design of intersection improvements at East McEwen Drive and Cool Springs Boulevard.
Background
On February 14, 2017, the BOMA approved a PSA (COF Contract No. 2017-0007) with Barge Waggoner Sumner & Cannon, Inc. (BWSC) to design improvements for the roundabout at East McEwen Drive and Cool Springs Boulevard/Oxford Glen Drive. The purpose of these improvements is to correct operational issues at the roundabout that have occurred since its full opening in 2014.
At the time of the original PSA, the project team did not anticipate any changes to the existing street lights at the roundabout. Therefore, this design service was not included in the PSA. As the design has progressed, we have learned that the lighting system will need to be altered. These additional design services warrant an increase in the design fee. Also, with the start of the new year, BWSC has rebranded as Barge Design Solutions, Inc.
Amendment No. 1 will allow for the design of lighting system modifications.
Financial Impact
On October 25, 2016, the BOMA approved Resolution 2016-69, which formally adopted the Phase 1 project list for the fiscal years (FY) 2017-2026 Capital Investment Program (CIP). The East McEwen Drive Phase 4 Improvements project, at an estimated total cost of $27,478,800, was one of the authorized projects. Included in that estimated total cost was $974,400 for intersection improvements at the roundabout
With approval of Amendment No. 1, the total, not-to-exceed contract ceiling for this PSA (COF Contract No. 2017-0007) will become $86,155. Project costs will continue to be billed to the General Ledger (GL) code of 311-89420-43100.
Recommendation
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Staff recommends approval of Amendment No. 1 to the PSA (COF Contract No. 2017-0007) with Barge Design Solutions, Inc. for a cost increase not-to-exceed $11,200.