DATE: February 1, 2018
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Kristine Tallent, Assistant City Administrator / CFO
Brian Wilcox, Purchasing Manager
SUBJECT:
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Consideration Of Procurement Award To PFM Financial Advisors, LLC Of Memphis, Tennessee For Municipal Advisor Financial Advisory Services For A Term Of Award For The Finance Department (Purchasing Office Procurement Solicitation No. 2018-006; $16,000 Budgeted In 110-85525-41500 For Fiscal Year 2018; Contract No. 2018-0001) (02/08/18 Finance 3-0)
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Purpose
The purpose of this procurement is to purchase Municipal Advisor financial advisory services for debt management, bond sale, swap advisory, education/research and alternative financing services, specifically including advisory services in a fiduciary capacity as promulgated by the SEC and MSRB Rule G-42, for a term of award of three (3) years with two (2) options to extend, each for up to one (1) year, for a maximum possible term of award of five (5) years total.
Background
The City published on November 9, 2017 a Notice to Service Providers in the Williamson Herald soliciting sealed written responses to a request for qualifications for Municipal Advisor financial advisory services (Purchasing Office Solicitation No. 2018-006). In addition, solicitation documents were sent on or about the same date directly to fourteen (14) potential proposers known or thought to be interested in this solicitation. Submittals from three (3) service providers were publicly opened at the submittal opening held on December 12, 2017. A tabulation of the submittals received in response to this procurement solicitation is attached.
Using evaluation criteria included in the request for qualifications, the submittal ranked highest by the submittal evaluation team, consisting of Assistant City Administrator for Public Works Mark Hilty, City Comptroller Mike Lowe, Assistant City Administrator for Finance and Administrati...
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