DATE: October 31, 2017
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Paul Holzen, Director of Engineering
Jonathan Marston, Assistant Director of Engineering
SUBJECT:
title
*Consideration of Change Order No. 1 to the Construction Contract (COF Contract No. 2014-0259) with Jarrett Builders, Inc. for the Hunters Bend Elementary Safe Routes to School Project (TDOT PIN 118151.00) for an Increase in Cost of $352,076.00 and a Time Extension Thru January 31, 2018
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Purpose
The purpose of this memo is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning Change Order No. 1 to the construction contract (COF Contract No. 2014-0259) for the Hunters Bend Elementary Safe Routes to School (SRTS) Project.
Background
On February 14, 2017, the BOMA approved Resolution 2017-06 to award the construction contract (COF Contract No. 2014-0259) to Jarrett Builders, Inc. in the amount of $321,000.00. A Notice to Proceed (NTP) for construction activities was issued by the City on April 13, 2017, with an effective date of April 24, 2017. This gave a contract completion date of July 24, 2017.
In August, crews began excavation for the reconstruction of the south ramp between the tunnels and the school. During an inspection, the project team halted construction to discuss concerns about the potential for damage to the existing retaining wall, which is adjacent to the day care. Also, a concern was voiced about the long-term maintenance of any remaining steep slopes. The project team, in an effort to stay near the original budget, planned on installing concrete slope paving on the slope beneath the retaining wall. This slope paving would have protected the soil beneath the existing retaining wall. Any other steep slopes were to be matted with permanent turf reinforcement mat and landscaped with native vegetation.
Because of the continued concern with long-term maintenance of any remaining steep slopes. S...
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