DATE: October 31, 2017
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Kristine Tallent, Assistant City Administrator / CFO
Michelle Hatcher, Director of Water Management
Juan Davis, Water Reclamation Superintendent
Brian Wilcox, Purchasing Manager
SUBJECT:
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Consideration of Procurement Award To Waypoint Analytical, Inc. Of Memphis, Tennessee In The Total Estimated Amount Of $6,640 Per Year For A Term Of Award For Certain Biological Wastewater Treatment Laboratory Services For The Water Reclamation Division Of The Water Management Department (Purchasing Office Procurement Solicitation No. 2018-002; $50,000 Budgeted For All Water Reclamation Laboratory Services In 431-82280-52213 For Fiscal Year 2018; Contract No. 2017-0292) (11/14/17 WS)
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Purpose
The purpose of this procurement is to purchase aquatic toxicity (biomonitoring) testing wastewater treatment laboratory services for the Water Reclamation Division of the Water Management Department for a three-year term of award expected to commence January 1, 2018 and with options to extend the term of award up to two (2) times, each time for up to one (1) additional year, for a possible total term of award of five (5) years.
Background
The City published on October 5, 2017 a Notice to Bidders in the Williamson Herald for performance upon demand of each of the following wastewater treatment laboratory contract services for the specified term of award: (A) industrial pretreatment sampling and testing, Water Reclamation Facility influent and effluent testing, and testing of river samples (Purchasing Office Solicitation No. 2018-001); and (B) aquatic toxicity (bio-monitoring) testing (2018-002); each being bid independently. In addition, bid documents were sent on or about the same date directly to nine (9) potential bidders known or thought to be interested in this solicitation. Bids from four (4) vendors were publicly opened at the bid opening held on October 24, 2...
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