DATE: July 19, 2017
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Mark Hilty, Assistant City Administrator - Public Works
Lisa Clayton, Parks Director
SUBJECT:
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Acknowledgement of Amendment 1 to COF Contract No. 2012-0021 Renewal of Lease Agreement with the Tennessee Recreation & Parks Association (TRPA) at Jim Warren Park. (8/8/17 WS)
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Purpose
The purpose of this memorandum is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning the renewal of the existing lease between the City of Franklin and Tennessee Recreation and Parks Association.
Background
In 2011, the City entered a second agreement with Tennessee Recreation and Parks Association (TRPA) to lease the existing trailer and parking area located at 718 Boyd Mill Avenue. TRPA is a non-profit professional society of approximately 1200+ individual and agency members organized in 1952 as the leader in supporting highly effective professionals to achieve healthy, livable communities. TRPA exists to strengthen and unite those committed to the benefits of parks and recreation. The City of Franklin Parks Department has been a member of the TRPA since 2002 with Lisa Clayton, Parks Director serving as President of the Association in 2006-07. Many members of the Franklin Parks personnel are members and serve in leadership roles or take advantage of in-state training opportunities.
TRPA is the leading organization within the state of Tennessee to provide continuing education in the most current and up-to-date methods and programs available while advocating for parks and recreation funding and positive legislation at the federal, state and local levels. They also communicate through list serves, face-to--face events, print publications, on-line publications and on-line meetings.
By having TRPA within the City of Franklin, travel expenses decrease and educations opportunities for the Parks Department personnel greatly increases because of being a host site for many one to three day trainings. TRPA is a great resource between the national parks and recreation
Financial Impact
The lease term is renewed for an additional three (3) year period as set forth in Paragraph 2 (“Lease Term”) of the Agreement: The Lessee agrees to pay and shall be required to pay to the City during this Agreement payment in the amount of Five Hundred Twenty-One and 66/100 Dollars ($521.66) per month for the first year of the Renewal Period due and payable on the fifteenth (15th) day of each month commencing on May 15, 2017. Commencing on May 15, 2018, the rent payment shall increase three percent (3%) to Five Hundred Thirty-Seven and 30/100 Dollars ($537.30) per month due and payable on the fifteenth (15th) day of each month. Commencing on May 15, 2019, the rent payment shall increase three percent (3%) to Five Hundred Fifty-Three and 41/100 Dollars ($553.41) per month due and payable on the fifteenth (15th) day of each month.
Recommendation
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Staff recommended to the City Administrator sign on behalf of the Board of Mayor and Alderman the attached agreement. This memorandum is to inform the Board of Mayor and Alderman of the signed agreement.