DATE: July 27, 2017
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Paul Holzen, City Engineer/Director of Engineering
Jonathan Marston, Assistant Director of Engineering
William Banks, Staff Engineer
SUBJECT:
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Consideration of Amendment No. 1 to the Professional Services Agreement (COF Contract No. 2015-0150) with Sullivan Engineering, Inc. for Limited Construction Administration and Final Design Services for the Hillsboro Road Improvements Project Phase 2, Independence Square to Mack Hatcher Parkway, for a Cost Increase Not-to-Exceed $14,837.52 (07/27/17 CIC 3-0)
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Purpose
The purpose of this memorandum is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning DRAFT Amendment No. 1 to Professional Services Agreement (PSA) with Sullivan Engineering, Inc. (SEI) for Limited Construction Administration and Final Design Services for the Hillsboro Road Improvements Project Phase 2, Independence Square to Mack Hatcher Parkway.
Background
SEI's original final design contract (COF Contract No. 2013-0011) for the Hillsboro Road Improvements Project Phase 2 was expended in 2015 to submit construction plans to TDOT for their review and approval.
On July 14, 2015, the BOMA approved a PSA (COF Contract No. 2015-0150) with SEI for Limited Construction Administration and Final Design Services for the Hillsboro Road Improvements Project Phase 2. This PSA was needed for the following reasons:
1. To incorporate plans revisions requested by the TDOT Local Programs Development Office, in order to receive approval to advertise and bid out the project. Recent changes to the 2015 TDOT Local Programs Guidelines required bid manual and plan updates to meet current standards.
2. Bidding services - These were originally included in SEI's final design contract, but those funds were used for the Phase 1 project coordination with Phase 2, additional utility coordination, and to complete bid manual c...
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