DATE: July 28, 2017
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
title
Consideration of Event Permit for Franklin 4 the Cure benefitting the Westhaven Foundation in Westhaven on September 9, 2017. (08/08/17 WS)
body
Purpose
The purpose of this memorandum is to outline recommendations for the Race 4 the Cure 5K in Westhaven scheduled for September 9, 2017.
Background
The Westhaven Foundation has requested street closures for the Franklin 4 the Cure 5K run in Westhaven. This is an annual event with 100 percent of the proceeds benefitting the Monroe Carell Jr. Children’s Hospital. Estimated attendance is 500.
Recommendation
rec
Staff recommends approval of the event application with the following recommendations:
• Applicant has provided a $1,000 refundable damage deposit.
• Applicant will provide a Good Neighbor letter which will be distributed to affected neighborhoods.
• Risk Management:
o Applicant will provide certificate of insurance with liquor liability naming the City as additional insured.
• Police Department:
o Applicant will hire the recommended number of extra-duty Franklin Police Officers to open/close streets and to provide security and traffic control.
• Sanitation and Environmental Services Department:
o Applicant will utilize volunteers to provide trash/garbage pick-up.
o Department will provide 15-20 rollout containers and recycle bins, if needed. The containers will be delivered the day before the event.
• Fire/EMS
o Applicant will work with the Department on EMS services and inspections.