DATE: July 27, 2017
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Mark Hilty, ACA for Public Works
Paul Holzen, City Engineer/Director of Engineering
Michelle Hatcher, Director of Water Management
SUBJECT:
title
Capital Projects Status Report
body
Purpose
The purpose of this memo is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning the status of some of the City’s capital projects.
Transportation
A. Mack Hatcher Parkway NW Extension
Key Dates: Design Start - August 14, 2007 (BOMA Approval); Re-Design Completion - January 2015; ROW Start - December 2009; ROW Completion - June 2012; Construction - Not Funded
Cost: Design - $3,502,501; ROW - $13,397,520 (Provided by TDOT); Construction - $58,700,000 (Provided by TDOT)
Status Update: On May 9, 2017, TDOT released its annual 3-year (FY 2018-2020) transportation program. The construction of Mack Hatcher Parkway, from Highway 96 West (SR-96) to Hillsboro Road (SR-106) is included in the list of projects. It is programmed to receive funding in FY 2018.
B. Hillsboro Road Improvements Phase 2 (Independence Square to Mack Hatcher Pkwy)
Key Dates: Design Start - March 24, 2008 (BOMA Approval); Design Completion - March 2015; ROW Start - March 2013; ROW Completion - May 2015; Bid Date - January 2016; Construction Start - April 18, 2016; Original Construction Completion - June 21, 2017 (430 calendar days); Current Construction Completion - November 22, 2017 (CO#1 Additional 154 Calendar Days; 584 Calendar Days based upon delays and utility conflicts)
*Denotes Estimated Date
Cost: Design - $1,324,221 (Design fees include the SR96-IndSq Project as well); ROW - $3,000,000; Construction Bid - $11,995,005.13 ($1,750,000 Reimbursable through State and Federally Approved Funding; Includes AT&T and ATMOS Reimbursable items totaling $441,677.00); Current Construction - $12,049,584.48 (CO#1)
Status Update: There have been numerous utility conflicts throughout the project. Change Order No. 1 was approved for a 154-day contract extension, based upon utility conflicts. The City worked with the contractor to incorporate the MHP NW improvements along Hillsboro Rd into the Hillsboro Road Project, so residents aren’t inconvenienced twice with construction.
C. Hunter’s Bend Safe Routes to School
Key Dates: Design Start- January 2014; Design Complete - December 2015; ROW Acquisition - N/A; Construction Start - April 24, 2017; Construction Complete - July 24, 2017*
*Denotes Estimated Date
Cost: Total - $289,565 (Estimated)
Status Update: The pre-construction meeting was held on April 20, 2017. A Notice to Proceed, with an effective date of April 24, 2017 was issued. Construction was originally scheduled to be complete by July 24, 2017. Construction is expected to go past the contractual deadline. The contractor is working to compete the project before the start of school.
D. Sidewalk/Multi-use Trail along Murfreesboro Road (SR 96 East), Pinkerton Park to Mack Hatcher Parkway
Key Dates: Design Start- June 2014; Design Complete - TBD;
ROW Acquisition - TBD; Construction - TBD
*Denotes Estimated Date
Cost: Total - $1,511,299.81
Status Update: Condemnation is occurring on 1 property. Bids were received and opened on May 25, 2017 and the apparent low bidder was Civil Constructors, LLC., for $1,511,299.81. Preconstruction meeting will be held on July 25, 2017 and a Notice to Proceed will be issued at that time.
E. Franklin Road Streetscape (Harpeth River Bridge to Harpeth Industrial Court)
Key Dates: Design Start- January 2015; Design Complete - November 2017*;
ROW Acquisition Start - September 2017*; Construction Start - June 2018*
*Denotes Estimated Date
Cost: Total - $10,344,250.00 (Estimated)
Status Update: Design updates are still ongoing. Final water and sanitary sewer plans are complete. Final Right-of-Way and easement documents will be finalized in Fall of 2017. Right-of-Way Acquisition could begin in Winter 2017/18.
F. East McEwen Drive Phase 4 Improvements
Key Dates: Design Start - April 2015; Design Completion - April 2017*;
ROW Acquisition Start - Mid-2019*; Construction Start - Mid-2020*
*Denotes Estimated Date
Cost: Design - $1,210,000 (Preliminary - $497,000; Final - $713,000);
ROW Acquisition - TBD; Construction - TBD
Status Update: A PSA (COF Contract No. 2017-0125) for the Environmental Phase was executed on June 13, 2017, with Civil & Environmental Consultants, Inc., for $125,017.96. Environmental investigation is underway for the project.
G. Columbia Avenue (Mack Hatcher Parkway to Downs Boulevard)
Key Dates: Preliminary Design/Environmental Start - March 2016; Preliminary Design/Environmental Completion - August 2017;
Final Design Start - 2018*; ROW Acquisition Start - 2019*; Construction Start - 2021*
*Denotes Estimated Date
Cost: Preliminary Design/Environmental - $1,070,450.00; Final Design - $1,000,000.00*; ROW - $4,000,000.00*; Construction - $15,000,000.00*. Currently funded by 80% Federal/20% State/0% Local. Total project estimate is $21MM.
*Denotes Estimated Cost per MPO TIP, FY2014-2017
Status Update: Work continues on the preparation of the NEPA document. On April 26TH, staff held a 2ND meeting with a group of concerned properties owners along the project corridor. A town hall style public meeting was held on Monday, May 15TH. The presentation from the public meeting, with some additional information, was presented to the BOMA throughout June and July. A special BOMA work session is being planned in August to finalize the corridor concept design.
H. Design of E. McEwen/Cool Springs Blvd. Intersection Improvements (Roundabout)
Key Dates: Design Start - February 14, 2017 (BOMA Approved); Design Completion - TBD; ROW - TBD; Construction - TBD;
Cost: Design - $74,995.00; ROW - TBD; Construction - TBD;
Status Update: Survey work is complete. Analysis of traffic and accident data underway.
I. Design of Intersection Improvements at Mallory Lane and Liberty Pike
Key Dates: Design Start - February 14, 2017 (BOMA Approved); Design Completion - TBD; ROW - TBD; Construction - TBD
Cost: Design - $229,965.00; ROW - TBD; Construction - TBD;
Status Update: Survey is complete, and the designer has begun preliminary alignment and layout process.
Water & Sewer
A. Spencer Creek Basin - South Prong Interceptor Upgrade
Key Dates: Design Start - April 23, 2013; Design Completion - February 2017*;
Easement Acquisition - TBD; Construction - Not Funded
*Denotes Estimated Date
Cost: Design - $337,000.00; Easement - Not Funded; Construction - Not Funded
Funding Source: Design - Sewer Fund; Easements - TBD; Construction - TBD
Status Update: Plans are complete but will not be submitted to TDEC for approval until the project is closer to bid. Easement documents have been prepared and submitted to City Staff for review. The project will not be constructed until funding is available from the Water Management Department budget.
B. Spencer Creek at Franklin Road Sewer
Key Dates: Design Start - March 11, 2014; Design Completion - June 2015; Easement Acquisition Start - September 2015; Easement Acquisition Completion - September 2017*; Bid Date: October 2017*; Construction Start - December 2017*; Construction Completion - October 2018*
*Denotes Estimated Date
Cost: Design - $40,000.00; Easement - TBD; Construction - TBD
Funding Source: Design - Sewer Fund
Status Update: The plans are 100% complete. Two of the four easements required have gone to condemnation; the other two easements are still in negotiation. The project will be bid once the easements have been obtained.
C. Curd Branch and Watson Branch Interceptor Sewer
Key Dates: Design Start - February 25, 2014; Design Completion - September 2015; Easement Acquisition Start - February 2015; Easement Acquisition Completion - June 2016; Bid Date: September 2016; Construction Start -February 2017; Construction Completion - October 2017*
*Denotes Estimated Date
Cost: Design - $115,000.00; Easement - TBD; Construction - $1,481,995.00
Funding Source: Easement, Design and Construction - Sewer Fund
Status Update: Construction on the project continues. The project is approximately 60% complete.
D. Fieldstone Farms Pump Station No. 1 Rehabilitation
Key Dates: Design Start - January 14, 2014; Design Completion - November 2014; Bid Date: December 11, 2014; Construction Start - July 2015; Construction Completion - October 2016
Cost: Design - $226,848.00; CEI - $196,000.00; Construction - $1,701,522.00
Funding Source: Design - Sewer Fund; Construction - Sewer Operating Fund
Status Update: The final change order for this project will be brought to the BOMA in August or September for approval.
E. Goose Creek Sanitary Sewer Extension Project from West of I65 to the East Side of I65
Key Dates: Design Start - September 9, 2014; Design Completion - April 2015; Easement Acquisition Start - July 2015; Easement Acquisition Completion - June 2016; Bid Date: September 2016; Construction Start - January 2017; Construction Completion - August 2017*
*Denotes Estimated Date
Cost: Design - $132,535.00; Easements - $221,600.00; Construction - $1,717,620.40
Funding Source: Design, Easements, Construction - Sewer Fund & HPT TA Properties Trust
Status Update: Construction on the project continues. A time extension for the contractor will be requested to add 60 days to the project completion date.
F. Bobby Drive Water Line Improvement Project
Key Dates: Design Start - May 12, 2015; Design Completion - April 2016; Easement Acquisition Start - June 2016; Easement Acquisition Completion - September 2017*; Construction - To be completed in-house by Water Management Department staff
*Denotes Estimated Date
Cost: Design - $80,313.00; Easements - TBD; Construction - TBD (Materials Only)
Funding Source: Design and Easements - Water Operating Fund
Status Update: Design plans are 100% complete. Easement discussions with the affected property owners continues.
G. Old Carters Creek Water Line Improvements
Key Dates: Design Start - May 12, 2015; Design Completion - July 2017; Easement Acquisition Start - August 2017; Easement Acquisition Completion - October 2017*; Construction - to be completed in-house by Water Management Department staff
*Denotes Estimated Date
Cost: Design - $101,278.00; Easements - TBD; Construction - TBD (Materials Only)
Funding Source: Design and Easements - Water Operating Fund
Status Update: This project will be constructed in two phases with the entire job being designed now. 100% plans were submitted for review on July 14, 2017.
H. Ladd Park Interceptor Sewer Improvements
Key Dates: Design Start - December 8, 2015; Design Completion - September 2016; Easement Acquisition Start - August 2016; Easement Acquisition Completion - November 2016; Bid Date: December 13, 2016; Construction Start - March 2017; Construction Completion - December 2017*
*Denotes Estimated Date
Cost: Design - $176,600.00; Easements - None; Construction - $2,339,780.00
Funding Source: Design, Easements, Construction - Sewer Fund
Status Update: Construction has begun - clearing and grubbing activities and materials have been brought onsite.
I. Goose Creek Inn Sewer
Key Dates: Design Start - April 11, 2017 (BOMA Approved); Design Completion - July 2017; ROW/Easement/Contracts Signed by landowners - TBD; Construction - TBD
Cost: Design - $50,020.00; ROW/Easement/Contracts - TBD; Construction - est. $570,000.00
Status Update: Preliminary plans are complete, and the approved ARAP and General Construction Permit have been received from TDEC. Legal contracts have been signed by the three landowners. Final plan and easement review will be held on July 14 and July 20 with landowners. Project tentative to bid September.
Stormwater
A. 100-Block Battle Avenue Drainage Improvements
Key Dates: Design Start - July 24, 2012 (BOMA Approved); Design Completion - February 2017*; Easement Acquisition Start - May 2017*; Easement Acquisition Completion - November 2017*; Bid Date - January 2018*; Construction Start - February 2018*; Construction Completion - June 2018*
*Denotes Estimated Dates
Cost: Initial Study - $46,500.00; Final Design - $131,700.00 (Including Amendment 1 of $68,200.00); Construction Estimate- $1,270,000.00
Status Update: The Board approved Resolution 2016-94 on January 10, 2017, authorizing the project to move forward into the ROW Acquisition and Construction Phases. Construction plans are nearing completion. Title searches and appraisals for easement acquisition have begun.
B. Figuers Drive and 400-Block Battle Avenue Drainage Improvements
Key Dates: Design Start - November 26, 2013 (BOMA Approved); Design Completion for Preliminary Design- November 2014; Easement Acquisition Start - Scheduled for September 2017; Easement Acquisition Completion - January 2018; Bid Date - TBD; Construction Start - TBD; Construction Completion - TBD;
Cost: Initial Design - $82,000.00; Final Design - $154,700.00; Construction - $1,400,000 (engineering estimate)
Status Update: Water and sanitary sewer design contract amendments were recently approved by BOMA. Final design began in February 2017. Currently working on water and sanitary sewer relocation plans. TDEC stream permit applications are being developed.
C. Jordan Branch of Spencer Creek (Cool Springs East) Stream Restoration
Key Dates: Design Start - May 26, 2015 (BOMA Approved); Design Completion - April 2017*; ROW/Easement Acquisition - TBD; Construction - TBD
*Denotes Estimated Dates
Cost: Design - $113,445.00;
Status Update: The HOA for Cool Springs East has submitted a letter of support for the current design concept. Resolution 2017-19 to approve the preliminary design and authorize staff to proceed with ROW acquisition, final design, and construction was approved by the BOMA at their July 11th meeting.
D. Ralston Creek (Liberty Hills) Stream Restoration
Key Dates: Feasibility Study Start - November 19, 2015 (BOMA Approved); Feasibility Study Completion - April 2017*; Design - TBD; ROW/Easement Acquisition - TBD; Construction - TBD
Cost: Design - $68,700.00
Status Update: Staff met with designer to discuss results of additional data collection. The designer is using this additional data to develop concepts for discussion.
E. Harpeth River Bank Stabilization at the Water Reclamation Facility
Key Dates: Design Start - August 11, 2015 (BOMA Approved); Design Completion - April 2017*; ROW/Easement - N/A; Construction - TBD
Cost: Design - $74,000.00; ROW/Easement - TBD; Construction - TBD
Status Update: This project is currently advertised for construction bids. The mandatory pre-bid meeting was held on Monday, June 12TH. Bids were received and opened on Monday, June 26TH. A resolution to award the construction contract will appear on the July 27 CIC agenda for a recommendation to the full BOMA.
F. Carnton Lane Culvert Replacement
Key Dates: Design Start- September 9, 2016 (BOMA Approved); Design Completion- July 2017; ROW/Easement - July 2017; Construction - TBD
Cost: Design - $18,580.00; ROW/Easement - TBD; Construction - TBD
Status Update: Preliminary plans are complete. Project tentative to be bid in August 2017.
G. Watson Branch Culvert Rehabilitation
Key Dates: Design Start - November 22, 2016 (BOMA Approval); Design Completion - July 2017; ROW/Easement - TBD; Construction - TBD
Cost: Design - $30,640.00; ROW/Easement - TBD; Construction - TBD
Status Update: Preliminary plans are almost complete. ARAP and CGP permits were approved by TDEC and received June 5, 2017. A permit to access TDOT right of way on Mack Hatcher was received June 13, 2017.
Parks
A. Southeast Municipal Complex Master Planning
Key Dates: Design Start - July 2017; Design Completion - TBD; Construction - TBD;
Cost: Design - $396,046.00; Construction - TBD;
Status Update: PSA was executed on June 13, 2017, to BWSC for $396,046.00. Preliminary survey work and geotechnical investigation are underway.
B. Southeast Municipal Complex (Lockwood Parcel) Construction Documents
Key Dates: Design Start - July 2017; Design Completion - TBD; Purchase of property - TBD; Construction - TBD;
Cost: Design - $310,158.00; Purchase of property - TBD; Construction - TBD;
Status Update: A PSA was executed on June 13, 2017, to BWSC for $310,158.00. Preliminary survey work is underway.