DATE: June 22, 2017
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Joe York, Director of Streets
SUBJECT:
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*Consideration of Change Order No. 2 to the On-Call Annual Contract for Stormwater and Drainage Improvements (COF Contract No. 2015-0084) with Sessions Paving Company for a Time Extension Through June 30, 2018
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Purpose
The purpose of this memoransum is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning Change Order No. 2 to the On-Call Annual Contract for Stormwater and Drainage Improvements (COF Contract No. 2015-0084) with Sessions Paving Company for a time extension through June 30, 2018.
Background
The Streets Department utilizes several on-call contractors to construct improvements and repairs to City infrastructure. As the title implies, the On-Call Annual Contract for Stormwater and Drainage Improvements is specifically used to construct improvements and repairs to City stormwater infrastructure.
On July 14, 2015, the BOMA approved Resolution 2015-42, which awarded the On-Call Annual Contract for Stormwater and Drainage Improvements (COF Contract No. 2015-0084) to Sessions Paving Company. Because this is an annual contract, with funding supplied from the operating budget, this contract must be extended on a yearly basis. On October 25, 2016, the BOMA approved Change Order No. 1 to extend the contract time until June 30, 2017.
Change Order No. 2 will extend the contract time through June 30, 2018, which is the end of the 2018 fiscal year. The City will re-bid the annual contracts in Spring 2018. It is typical for the City to re-bid on-call annual contracts on a three (3) year cycle. Therefore, Change Order No. 2 will represent the final time extension to COF Contract No. 2015-0084
Financial Impact
No direct funding is allocated with this contract. The actual amount of funding to be utilized by this contract is based directly on the approved, annual operating budget of the Streets Department.
Recommendation
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Staff recommends approval of Change Order No. 2 to COF Contract No. 2015-0084 with Sessions Paving Company for a time extension through June 30, 2018.