DATE: June 22, 2017
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Paul Holzen, City Engineer/Director of Engineering
Jonathan Marston, Assistant Director of Engineering
Jeff Willoughby, Stormwater Coordinator
SUBJECT:
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Consideration of DRAFT Amendment No. 1 to the Professional Services Agreement (COF Contract No. 2015-0186) with Civil & Environmental Consultants, Inc. for the Harpeth River Bank Stabilization at the Franklin Water Reclamation Facility at a Cost Increase Not-to-Exceed $40,000.00
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Purpose
The purpose of this memo is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning Amendment No. 1 to the Professional Services Agreement (PSA) (COF Contract No. 2015-0186) with Civil & Environmental Consultants, Inc. (CEC) for the Harpeth River Bank Stabilization at the Franklin Water Reclamation Facility at a cost increase not-to-exceed $40,000.00.
Background
On August 11, 2015, the BOMA approved a PSA with CEC to design bank stabilization for the Harpeth River at the Water Reclamation Facility. The purpose of this project is to protect infrastructure at the Water Reclamation Facility and to stabilize the left descending bank of the Harpeth River in that area. The design for this project is complete, permits have been obtained, and the project has been advertised for construction bids. We anticipate beginning this project in late July or early August. The estimate construction time is ninety (90) days.
City staff has asked CEC to provide a scope of services to assist in the bid process and to provide Construction Engineering and Inspection (CEI) services while the project is under construction. CEC will also conduct a post-construction survey to verify that the cross-sectional area of the Harpeth River was not adversely affected by construction.
Financial Impact
Funding for this project has been budgeted and is available in both the fiscal year (FY) 2017 and FY 2018 annual operating budget for Stormwater. The General Ledger (GL) code to be used for project expenses is 135-89410-43125.
Recommendation
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Staff recommends approval of Amendment No. 1 to COF Contract No. 2015-0186 with Civil & Environmental Consultants, Inc. at a cost increase of $40,000.00.