DATE: May 25, 2017
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Paul Holzen, Director of Engineering
Jonathan Marston, Assistant Director of Engineering
William Banks, Staff Engineer
SUBJECT:
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Consideration of Amendment No. 2 to the Professional Services Agreement, COF Contract No. 2014-0209, with CT Consultants, Inc. (Formerly EG&G, Inc.) for the Preparation of Final Plans and Specifications for the Franklin Road Corridor Improvements (Streetscape) Project, from the Harpeth River Bridge to Harpeth Industrial Court, at a cost INCREASE not-to-exceed $65,590.00.
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Purpose
The purpose of this memo is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning Amendment No. 2 to the Professional Services Agreement, COF Contract No. 2014-0209, with CT Consultants, Inc. (Formerly EG&G, Inc.) for the Preparation of Final Plans and Specifications for the Franklin Road Corridor Improvements (Streetscape) Project, from the Harpeth River Bridge to Harpeth Industrial Court, at a cost INCREASE not-to-exceed $65,590.00.
Background
On July 1, 2005, the City entered into a Professional Services Agreement with EG&G, Inc. for the Design of the Franklin Corridor & Connector Streets Economic Development Project - Segment One. The original Segment One phase included the following projects: Third Avenue North, Fifth Avenue North, Columbia Avenue, and Hillsboro Road. On June 19, 2007, the Board approved Amendment #6 to EG&G’s Segment One PSA for the preliminary design of Franklin Road, from the Harpeth River Bridge to Harpeth Industrial Court (Approx. 3,200 L.F.), in the amount of $195,250.00. On September 9, 2008, the Board approved Amendment #9 to EG&G’s Segment One PSA for the final design of Franklin Road in the amount of $420,000.00. The final construction plans and specifications were never completed due to the economic downturn of 2008, and was shelved until recently.
On September 8, 2009, BOMA approved the FY 2010-2014 CIP Projects and Priority Ranking. Franklin Road had a Priority Ranking of 8, but was not funded for Right-of-Way Acquisition or Construction. On March 13, 2014, BOMA approved Resolution 2014-13, A Resolution to Adopt the Funding Plan for the FY 2014-2018 CIP (Capital Investment Plan). Included in this resolution was funding approval for the final design of Franklin Road, Harpeth Bridge to Harpeth Industrial Court, totaling $150,000.00 under General Obligation Bond(s). The Franklin Road Project Priority Ranking moved up to #3.
On October 14, 2014, the Board approved COF Contract No 2014-0209 authorizing CT Consultants (EG&G Inc.) to complete the remaining steps to finalize the Franklin Road construction plans and specifications. Because the project was shelved for 5 years, additional funds were required to update the survey and complete the design.
Amendment No. 1 to COF Contract No. 2014-0209 included additional fees to convert the originally designed decorative Metal Halide street lights to LED light fixtures. This change was not included in the final design PSA, since the change to LED light fixtures was thought to be too expensive. CT Consultants went ahead and investigated the swap to LED lights using mid-2015 LED product specifications and cost data, which showed that LED technology has drastically reduced in costs in recent years.
This Amendment No. 2 includes additional fees to update the project design based upon several factors: inclusion of 3 new fiber line utilities now occupying MTEMC utility poles; the addition of two 10’x18’ box culvert bridge structures recommended for installation at the Harpeth River per the Army Corp of Engineers’ Franklin Road Feasibility Study; and right-of-way and easement coordination with recently developed water and sanitary sewer plans.
See the attached Amendment No. 2 Exhibit A proposal, dated May 10, 2017, from CT Consultants for additional fee details.
Financial Impact
Amendment No. 2’s design services with CT Consultants are at a not-to-exceed cost of $65,590.00. This will result in a not-to-exceed total contract ceiling of $205,690.00.
Recommendation
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Staff recommends approval of Amendment No. 2 to COF Contract 2014-0209 with CT Consultants, Inc. in a not-to-exceed amount of $65,590.00.