DATE: May 31, 2017
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Lanaii Benne, Assistant City Recorder
Kristen Corn, Assistant City Attorney
SUBJECT:
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Consideration of Ordinance 2017-22, an Ordinance to Rescind Ordinance 2014-33 and to Adopt a Revised Policy for Public Records Requests (6/13/17 1st Reading BOMA 8-0) SECOND AND FINAL READING
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Purpose
The purpose of this memorandum is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning the Ordinance 2017-22, an Ordinance to Rescind Ordinance 2014-33 and to Adopt a Revised Policy for Public Records Requests.
Background
The Board of Mayor and Aldermen adopted the Guidelines for Access to and Reproduction of Public Records and Schedule of Charges for Reproduction of Public Records in 2014. In 2016, the legislature enacted a public chapter requiring local governments to adopt a policy for responding to public records requests. Additionally, the legislature directed a state study committee, along with the Office of Open Records Counsel, to adopt a model policy to ensure uniformity among records policies across the state. Although our current policy meets or exceeds nearly all requirements of the state law, staff has reviewed the model policy and recommends the City adopt it in place of our current one in order to clarify responsibilities and processes in the City.
Financial Impact
There will be no financial impact to adopt this ordinance.
Recommendation
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Staff recommends adoption of the Ordinance 2017-22 as presented.