DATE: May 15, 2017
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Lisa Clayton, Parks Director
Paul Holzen, Director of Engineering
David Hodnett, Staff Engineer II
SUBJECT:
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Consideration of a Professional Services Agreement (COF Contract No. 2017-0122) with Barge Waggoner Sumner & Cannon, Inc. for the Southeast Municipal Complex Lockwood Parcel for an Amount Not to Exceed $310,158.00 (05/23/17 WS)
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Purpose
The purpose of this memorandum is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning a professional services agreement (PSA) (COF Contract No. 2017-0122) with Barge Waggoner Sumner & Cannon, Inc. (BWSC) for the Southeast Municipal Complex Lockwood Parcel.
Background
The 2015 Comprehensive Parks & Recreation Master Plan recommended the development of a new Southeast Multi-Purpose Park. The master plan made the following recommendation:
“The park should include a minimum of 8 lighted multi-purpose rectangular sports fields that could be used for football, lacrosse, rugby and soccer. The Franklin Cowboys football program would move from Jim Warren Park to this new park when completed. This park should have a range of passive uses as well to serve as a Community Park for neighborhoods in this area. A master plan should be developed for the park once the site is identified to guide phased development of the park.”
In December 2015, the BOMA approved a PSA with Edge Planning and Landscape Architects, and Urban Design for the development of a master plan for the future park located on the Lockwood Glen property. This was done through a partnership with Crescent Lockwood LLC, and the total cost was in the amount of $21,500. The City was responsible for half of the costs, and Crescent Lockwood LLC was responsible for the other half.
On October 25th, 2016, the Board of Mayor and Aldermen approved Resolution 2016-69, “A Resolution to Adopt the Project List for Phase I of the FY 2017-2026 CIP. This resolution included $13,200,000 for the development of a Southeast Multipurpose Park. Below is a summary of the proposed scope of service:
COF 2017-0122 - Southeast Municipal Complex Lockwood Parcel Construction Documents
This scope of services generally includes the development of construction plans for Phase I of the development for the Lockwood Property. Phase I would generally include an entry feature, entrance road, parking area, formal an overflow event lawn, event pavilion with restrooms, a trail around Robinson Lake, floating boat dock rental, fishing docs, a fire ring with seating for 25 people, a dumpster enclosure, picnic areas and a boardwalk with interpretive signage, site lighting, irrigation and landscaping. As part of the scope, we will develop schematic design level construction plans and opinions of probable cost to present to the BOMA. At that point, we will seek BOMA direction on how to proceed with the budget and design for construction of Phase I. Following that approval, we will move forward with final design and obtain approval from the BOMA and the Franklin Municipal Planning Commission (FMPC) on the final design and eventually into the construction phase. Depending on the amount of public input, our goal is to move this forward into the construction phase in the fall of 2018.
Financial Impact
A summary of the costs associated with this PSA are as follows:
Recommendation
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Staff recommends approval of the professional services agreement (COF Contract No. 2017-0122) with Barge Waggoner Sumner & Cannon, Inc. for the Southeast Municipal Complex Lockwood Parcel.