DATE: April 25, 2017
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Kristine Tallent, Assistant City Administrator for Finance & Administration / CFO
Fred Banner, IT Director
Brian Wilcox, Purchasing Manager
SUBJECT:
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Acknowledge report of emergency purchase from FiberCom, LLC of Gallatin, Tennessee of the relocation of City fiber optic cable near the intersection of Carothers Parkway and East McEwen Drive for the Ovation development in the amount of $46,360 for the IT Department
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Purpose
The purpose of this memorandum is to report the emergency purchase from FiberCom, LLC of Gallatin, Tennessee of the relocation of City fiber optic cable near the intersection of Carothers Parkway and East McEwen Drive for the Ovation development in the amount of $46,360 for the IT Department.
Background
The purpose of this procurement is to accommodate the Ovation development near the intersection of Carothers Parkway and East McEwen Drive. The City fiber optic cable at this location connects the City’s main data server and the City’s disaster recovery site. The relocation was requested by the developer. Bidding out the project was not an option due to the time-sensitive nature of the project. Further, use of City labor and equipment was not feasible due to the need for boring and the presence of rock.
Financial Impact
The project expense includes both the original work, at $39,480, as well as repairs required by accidental digging by the developer’s contractor, at $6,880. The project expense is to be reimbursed by the developer.
Recommendation
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Staff recommends that the Board of Mayor and Aldermen acknowledge receipt of this report of the emergency purchase from FiberCom, LLC of Gallatin, Tennessee of the relocation of City fiber optic cable near the intersection of Carothers Parkway and East McEwen Drive for the Ovation development in the amount of $46,360 for the IT Department. Purchasing Manager Brian Wilcox believes the staff recommendation appears to be made in a fair and impartial manner based upon the information available, and that the emergency purchase appears to be justified.