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File #:
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17-0304
Version:
1
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Name:
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report of options to extend the terms of award for certain procurements having been recently exercised
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Type:
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Item Approved on Behalf of the Board
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Status:
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Passed
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On agenda:
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4/25/2017
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Final action:
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4/25/2017
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Title:
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Acknowledge report of options to extend the terms of award for certain procurements having been recently exercised (Contract Nos. 2016-0012, 2014-0107, 2015-0055, and 2016-0017)
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DATE: April 6, 2017
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Kristine Tallent, Assistant City Administrator / CFO
Brian Wilcox, Purchasing Manager
SUBJECT:
title
Acknowledge report of options to extend the terms of award for certain procurements having been recently exercised (Contract Nos. 2016-0012, 2014-0107, 2015-0055, and 2016-0017)
body
Purpose
The purpose of this memorandum is to report that options to extend the terms of award for certain procurements have been recently exercised.
Background
Options to extend the terms of award for the following procurement have been recently exercised:
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Solicitation No. |
Contract No. |
Description |
Department |
Vendor |
Date of award of procurement |
Date of BOMA meeting at which contract was acknowledged |
Date of expiration of term of award prior to exercising latest option to extend |
Date of vendor accepting notice of intent to exercise latest option to extend |
Date of expiration of term of award since exercising latest option to extend |
Anticipated or estimated value of latest option to extend |
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2016-015 |
2016-0012 |
wastewater treatment lab services - annual stream bioassessment sampling, testing and identification |
Water Management / Water Reclamation |
Civil & Environmental Consultants, Inc. |
March 23, 2016 |
April 12, 2016 (item 27) |
June 30, 2017 |
February 20, 2017 |
June 30, 2018 |
$4,877.10 per year |
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2014-021 |
2014-0107 |
group employee insurance benefits consulting services |
Human Resources |
Cowan, a division of Hub International |
May 27, 2014 |
May 27, 2014 (item 19) |
May 26, 2017 |
March 1, 2017 |
May 26, 2018 |
$50,000 per year |
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2015-028 |
2015-0055 |
City facility landscaping and related contract services |
Administration / Facilities |
Landscape Services, Inc. (LSI) |
March 24, 2015 |
March 24, 2015 (item 17) |
December 31, 2016 |
February 21, 2017 |
December 31, 2017 |
$30,900 per year |
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2016-011 |
2016-0017 |
firefighter annual physical medical exam services for uniformed personnel of the FFD; pre-employment physicals for candidates to become uniformed personnel of the FPD and the FFD |
Fire / Human Resources |
CareHere, LLC |
April 1, 2106 |
April 12, 2107 (item 29) |
March 31, 2017 |
March 3, 2017 |
March 31, 2018 |
$105,385 per year |
Financial Impact
In general, exercising options to extend terms of award is anticipated in the City’s current fiscal year budget. Further, each department has indicated that the City’s approved budget currently provides sufficient funding for the City exercising the option to extend or, if applicable, for the portion of the extended term of award to be allocated to the current City fiscal year.
Recommendation
rec
Staff recommends that the Board of Mayor and Aldermen acknowledge receipt of this report that options to extend the terms of award for certain procurements have been recently exercised. Copies of the notices of intent to exercise these options, as accepted by the vendor, are attached.
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